Position Summary
The Logistics and Event Coordinator plans and executes the meetings, trainings, convenings, and site visits through which the team delivers technical assistance and marriage-awareness programming to TANF agencies and stakeholders. This role owns the end-to-end operational details—scheduling, venues and virtual platforms, materials, travel, registration, and follow-up—so that every event is professional, accessible, and mission-aligned.
Key Responsibilities
- Plan and coordinate logistics for in-person, virtual, and hybrid events, including peer-learning convenings, trainings, webinars, and TANF agency site visits.
- Manage venues, virtual-meeting platforms, catering, audiovisual needs, registration, and attendee communications.
- Coordinate travel arrangements and reimbursements for staff, federal partners, and invited participants in compliance with federal travel rules.
- Prepare, assemble, and distribute event materials, agendas, name badges, and participant packets in coordination with the communications and graphics staff.
- Maintain event calendars, invitation lists, RSVPs, and post-event evaluations and reporting.
- Ensure all events meet accessibility (ADA/Section 508), language-access, and federal meeting requirements.
- Track event budgets and vendor contracts, and reconcile expenses with the Project Manager.
- Provide on-site and virtual event support, troubleshooting issues in real time.
Required Qualifications
- Demonstrated experience coordinating professional events, trainings, or convenings, including virtual and hybrid formats.
- Familiarity with the TANF program and the government and grantee audiences served by this project.
- Awareness of the marriage and family-strengthening subject matter sufficient to prepare accurate, on-message materials.
- Strong organizational, vendor-management, and multitasking skills with exceptional attention to detail.
- Knowledge of federal travel, meeting, and accessibility requirements.
- Proficiency with registration, survey, and virtual-event platforms.
Preferred Qualifications
- Experience supporting federally funded conferences, TA convenings, or grantee events.
- Certified Meeting Professional (CMP) or equivalent credential.
- Experience coordinating multi-site or multi-state logistics.
Education & Experience
Bachelor's degree in event management, hospitality, communications, business administration, or a related field (or equivalent experience). Minimum of four years of event and logistics coordination experience, preferably in a government, nonprofit, or human-services setting.