Logistics Specialist

At Ontex, we are making everyday life easier across generations. Worldwide our 5,500 colleagues are taking pride in their work, guided by our values - Passion, Reliability, Integrity, Drive and Everyone. Every day they are developing, producing, and distributing affordable and sustainable baby, woman and adult personal care products.

As a leading international provider of personal hygiene solutions for retailer brands and healthcare partners, founded in Belgium in 1979 and listed on Euronext Brussels, we believe that innovation should be accessible to everyone.

As we continue being Here for you', we're looking for a Logistics Specialist to join our Supply Chain, Planning, Logistics team.

Why Does This Job Exist At Ontex?

The Logistics Specialist role exists to ensure the efficient and effective management of logistics operations within the company.

What Is The Scope Of The Job?

The Logistics Specialist (Transportation) will be responsible for overseeing all aspects of transportation logistics, including coordinating with carriers, negotiating rates (along with procurement), and ensuring compliance with TMS procedures. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. The Logistics Specialist will also be the first point of contact for resolving transportation-related issues and improving processes.

What Am I Expected To Deliver, And What Are My Main Tasks?

Key Responsibilities

1. Transportation Coordination

• Serve as the primary point of contact for carriers and transportation partners.
• Coordinate the onboarding of new carriers and assist in rate negotiations alongside procurement.
• Manage day-to-day transportation activities to ensure on-time and cost-effective delivery of goods.

2. Compliance

• Ensure carriers and third-party providers adhere to company policies, safety standards, and established transportation procedures.
• Maintain accurate documentation for all shipments and carrier agreements.

3. Transportation Management System (TMS)

• Oversee the Transporeon TMS platform, including carrier setup, rate maintenance, and performance tracking.
• Ensure internal logistics team and carriers adhere to all TMS processes and reporting standards.
• Monitor system usage and data accuracy to support decision-making and compliance.

4. Billing Oversight

• Review and verify transportation invoices from carriers, customs brokers, and 3PLs to ensure billing accuracy.
• Collaborate with finance to resolve discrepancies and ensure timely payments.

5. Process Improvement

• Identify and implement process improvements to enhance logistics efficiency, accuracy, and service quality.
• Lead or participate in cross-functional projects to improve transportation workflows and cost performance.

6. Vendor Management

• Develop and maintain strong relationships with carriers and logistics providers.
• Evaluate carrier performance regularly and recommend corrective actions when necessary.

7. Reporting

• Prepare and analyze transportation performance reports, including key metrics such as cost, on-time delivery, and carrier performance.
• Present findings and recommendations to management for decision support.

8. Cost Management

• Identify and implement cost-saving opportunities within transportation and logistics operations.
• Track and manage logistics spend to ensure alignment with budget and business objectives.

9. Risk Management

• Serve as the escalation point for transportation-related issues, including delays or disruptions.
• Monitor potential risks such as port strikes, weather events, or carrier shortages and communicate impacts proactively.
• Develop and maintain contingency plans to mitigate transportation risks and ensure business continuity.

With Whom Do I Need To Collaborate To Get The Job Done?

The Logistics Specialist (Transportation) will need to collaborate with various internal and external stakeholders to ensure smooth and efficient transportation operations. Here are the key collaborators:

Internal Collaborators: Warehouse Managers and Staff, Customer Service Team, Procurement Team and Finance Department

External Collaborators: Carriers and transportation vendors, customs brokers, third-party logistics providers (3PLs), regulatory authorities: To ensure compliance with transportation regulations and standards and Customers.

How Complex Are The Situations I'm Dealing With, And How Do I Solve Problems? (See Drop Down List)

The situations I need to deal with are similar in nature, and I can solve them by making a choice between known alternatives

I need to look for the solution in multiple procedures, standards or precedents to find the best possible solution

What Do I Need To Be Succesful In This Job?

Qualifications and Requirements

Education

• Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or Operations Management preferred.
• Equivalent relevant experience and/or logistics certifications (e.g., CLTD, APICS, Lean Logistics) will be considered.

Experience

• 3-5 years of experience in transportation or logistics coordination within a manufacturing, distribution, or 3PL environment.
• Experience managing carriers, 3PLs, or freight networks preferred.

Technical Skills

• Proficiency in SAP and Transporeon (TMS) preferred.
• Strong Microsoft Excel skills for tracking, analysis, and reporting.
• Strong analytical and problem-solving abilities with attention to detail.
• Excellent communication and interpersonal skills.

What are the core competencies for the job?

Operational Efficiency, Process Optimization, Time Management, Communication Skills, Analytical and Problem-Solving Skills, Attention to Detail, Technical Proficiency (Excel & SAP), Knowledge of Logistics and Supply Chain Management, Teamwork and Collaboration and Adaptability and Flexibility.

If youre passionate about the role and believe you would be a great fit, wed love to hear from you. We welcome candidates from all backgrounds to apply, ensuring a fair and transparent selection process. Should you have any questions, feel free to contact our HR department at jaime.miller@ontexglobal.com.

Here for you.

ontex.com