Logistics Trade & Compliance Coordinator

Logistics Trade & Compliance Coordinator

Logistics Trade & Compliance Coordinator

Marlton, NJ

Hope is Here!

Impulse Dynamics (USA), Inc. is a fast-growing medical device company that has pioneered a new form of therapy for heart failure called Cardiac Contractility Modulation, or CCM TM, which is delivered by the company's Optimizer Smart System. CCM is a first-of-a-kind, proprietary, life-changing treatment alternative for a vast population of heart failure patients across the globe. With global headquarters in Marlton, N.J., the company has additional offices in Frankfurt, Germany.

The Logistics Coordinator is responsible for ensuring the accurate and compliant flow of goods throughout the supply chain, including receiving, storage, inventory control, and shipment execution. This role ensures all domestic and international shipments are processed efficiently, tracked to final delivery, and fully documented. A key accountability includes maintaining trade compliance integrity by ensuring accurate commodity declarations, correct HS classification, and resolving customs-related discrepancies, including recovery of duties and taxes resulting from broker errors.

How You'll Add Value

• Inventory, Receiving, and Storage
• Receive, inspect, and process incoming goods and materials.Ensure proper storage conditions and accurate labeling of inventory.
• Maintain real-time inventory records and perform cycle counts and reconciliations.
• Manage inventory accuracy, adjustments, and reporting within Business Central and Salesforce.
• Process returns and ensure proper documentation and disposition of goods.
• Shipping & Logistics Operations
• Coordinate domestic and international shipments, including scheduling carriers and freight forwarders.
• Prepare and verify shipping documentation (commercial invoices, packing lists, export documents, etc.).
• Track shipments from dispatch through final delivery.
• Obtain and maintain proof of delivery (POD) for all shipments.
• Ensure cost-effective and timely transportation methods.
• Trade Compliance & Customs (Regulatory Requirement Heavy)
• Classify goods using correct Harmonized System (HS) codes in accordance with international trade regulations.
• Ensure accurate commodity descriptions and declarations on all import/export documentation.
• Support compliance with U.S. Customs and Border Protection (CBP) regulations and applicable international trade laws.
• Review customs entries for accuracy and identify discrepancies or erroneous broker filings.
• Initiate and manage duty/tax drawback or refund claims related to incorrect customs entries.
• Coordinate with customs brokers, freight forwarders, and government agencies as required.
• Maintain audit-ready records for all import/export transactions.
• Procurement & Issue Resolution
• Support procurement activities related to logistics and shipping materials/services.
• Investigate and resolve shipment, documentation, and customs-related issues.
• Collaborate with internal departments to ensure smooth material flow.

What You're Bringing with You

• Knowledge of Quality Management System.
• Working knowledge of standards and regulations as outlined in the QMS documentation and structure.
• Understanding that device defects may occur from improper performance of specific job function, including those personnel performing or participating in validations.
• Knowledge of country regulatory requirements which must be adhered to, which can impact individual roles within the company.
• Understanding of individual role in achieving company quality objectives and QMS compliance.
• Working knowledge of international trade compliance regulations, including CBP requirements.
• Understanding of HS classification systems and commodity declaration principles.
• Familiarity with import/export documentation requirements and customs brokerage processes.
• Knowledge of inventory control principles and warehouse management practices.
• Understanding of domestic and international shipping methods, carriers, and logistics networks.
• Proficiency in ERP systems and shipment tracking tools.
• Strong attention to detail, particularly in documentation accuracy and data integrity.
• Ability to analyze discrepancies and support financial recovery of duties/taxes when applicable.
• Strong organizational, communication, and cross-functional coordination skills.

Compensation & Benefits

Annual Base Salary Range: $ 60,000 - 70,000

• Full Coverage Medical Benefits - Employee + family contribution is 100% covered by Impulse Dynamics.
• Paid Vacation, floating holidays, and sick time.
• Paid Holidays
• 401k Match (up to 6%)
• Annual bonus eligibility

Unless specifically indicated communicated otherwise in writing, all employees are "at-will" employees. The Company reserves the right to modify the aforementioned terms with appropriate notice and under no circumstance do the above described compensation and benefits constitute a promise to continue them for the duration of an employee's employment.

Our Commitment to You

Our hiring process lets you show off the very best version of yourself while learning all about us at the same time. Our recruiting promise is a candidate experience that's enjoyable, thorough, and fair. That's our way of inspiring the innovative brightest minds.

Impulse Dynamics has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere-we strive to foster an inclusive culture built around a diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves. We strive to foster an inclusive and diverse team, committed to making a difference.

Equal Opportunity Employer Statement:

Impulse Dynamics is an equal opportunity employer.

Impulse Dynamics is committed to the spirit and letter of all federal, state, and local laws and regulations pertaining to equal opportunity. To provide equal employment and advancement opportunities to all applicants, employment decisions at the company will be based on merit, qualifications, and abilities. The company does not unlawfully discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or other protected status. This policy extends to all terms, conditions, and privileges of employment, as well as the use of all Impulse Dynamics facilities.