Lubes - Purchasing Assistant

SUMMARY

Assist Supply Chain Manager by providing clerical, analysis, and data entry support in addition to inventory management.

RESPONSIBILITIES BY COMPETENCY:  (*denotes an essential function of the position)

Business Results Orientation

*Run reorder reports daily to evaluate product ordering needs
*Enter Purchase Orders into MAS and Vendor’s Systems
*Utilize the operating system to maximize inventory management
Ensure proper safety procedures are being practiced
Maintain regular attendance and follow designated safety practices
Perform other duties not listed as required

Communication

Act as secondary contact for sales and customer support in regards to inventory and costs 

Act as secondary contact for vendor relations as needed

Keep supervisor informed of opportunities and progress toward process improvements

*Assist in communicating and driving strategies from the Balance ScoreCard  

Communicate product updates and outages to sales and customer service 

Customer Service Orientation

*Ensure correct stock levels to insure customer’s service levels are achieved 

*Schedule and prioritize purchases and inbound freight based on demand 

Ensure products are meeting quality standards  

Handle all internal and external customer phone calls in a professional and respectful manner  

Developing Talent

Attend training to further professional development and understanding of company goals and strategy

*Contact Human Resources for advice or assistance in hiring, counseling, appraising or terminating as necessary

*Complete Safety training as required

Technical Expertise

*Analyze information and utilize Excel at a proficient level

*Analyze and track performance goals to maximize resources 

Maintain knowledge of and benchmarks off industry data

*Adhere to all Wallis Companies safety policies and report all safety incidents to supervisor immediately 

SUPERVISORY RESPONSIBILITIES

No direct reports. 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

(*denotes an essential qualification of the position)

Education:                              *Required:  Equivalent to High School diploma.

Preferred: Associate Degree

Experience:                            *Over 3 years up to and including 5 years in warehouse/inventory experience.

Language Skills:                    *Ability to read, write, speak, and understand English in a professional manner that is

sufficient for effective communication with groups of managers, clients, customers and the general public.

Skills and Abilities:                 (may be representative but not all-inclusive of those commonly associated with the position)   
Requires considerable independent analysis and judgment to effectively balance a number of constantly changing variables in regular and unusual circumstances and to determine appropriate actions to be taken. Purchasing duties require thorough knowledge inventory management and ability to use Excel. Excellent communication skills and judgment; detail oriented; ability to work well with others and under pressure; flexible availability for work. *Must be proficient with a computer and Microsoft Office. 

Technology, Tools,

And Equipment:                   *Computer, *Microsoft Office, *Telephone, Copy/Printer/Fax

Certificates, Licenses

and/or Registrations:            None required   

PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Disclaimer: 

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.  Wallis Companies reserves the right to make changes to job descriptions as needed with or without notice to affected employees.  Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.  This job description does not establish a contract for employment.