Mail Clerk

Job Details

Administrative/Clerical

Mail Clerk Albany, NY Posted: 7/9/2026

Job Description

Job ID#:

26955

Job Category:

Administrative/Clerical

Position Type:

Contract/W-2

Duration:

2 years

Shift:

37.5 hours

Positions Available:

2

Mail Clerk

Location: Albany, NY

Job Type: Contract (2 Years)

Schedule: Multiple Shifts, Monday-Friday, 37.5 Hours per Week

Pay Rate: $16.00-$22.00 per Hour (Based on Experience)

Position Overview

Our client is seeking dependable and detail-oriented Mail Clerks to support mailroom and office services operations in Albany, NY. This two-year contract opportunity is ideal for candidates who enjoy working in a fast-paced environment and take pride in providing excellent customer service while ensuring the accurate processing and distribution of mail, packages, office supplies, and operational support services. The successful candidate will play an essential role in maintaining efficient mailroom operations and supporting daily administrative and facilities functions.

Key Responsibilities

• Receive, sort, process, track, and distribute incoming and outgoing mail, including USPS, certified mail, overnight deliveries, courier services, and electronic package processing using departmental tracking systems.
• Prepare outgoing mail and large mailings by operating mailing equipment, folder/inserter machines, and determining appropriate shipping methods.
• Assist employees with mailing requests and provide guidance on proper mailing procedures.
• Process, organize, and distribute office supplies while maintaining inventory levels and coordinating supply orders with vendors.
• Generate reports, maintain records, update tracking systems, and submit maintenance work orders using departmental software.
• Provide administrative and operational support to Office Services and Facilities Management teams.
• Assist with records retention activities, document organization, and other assigned departmental projects.
• Support the maintenance of office equipment, including copiers and printers, by performing basic troubleshooting and replacing toner or supplies as needed.
• Assist with office moves, deliveries, equipment installations, and other operational support activities.
• Supervise subordinate staff when assigned and complete all required training and operational responsibilities.
• Maintain organized work areas while adhering to established procedures, safety guidelines, and confidentiality requirements.

Minimum Qualifications

Candidates must possess:

• Eligibility to work in New York State.
• High School Diploma or equivalent.
• Minimum of two (2) years of customer service experience.
• Minimum of two (2) years of computer experience, including the ability to work with electronic tracking systems and standard office software.
• Ability to stand, walk, bend, and perform physical work for up to three hours per day.
• Ability to safely lift, move, and transport mail, packages, office supplies, and equipment weighing up to 50 pounds.

Preferred Qualifications

• Ability to follow written and verbal instructions with minimal supervision.
• Strong organizational skills and attention to detail.
• Ability to work independently while managing multiple priorities.
• Experience operating mailroom equipment such as postage machines, folder/inserters, or package tracking systems.
• Familiarity with inventory management and office support functions.
• Basic troubleshooting skills for office equipment.
• Strong communication and interpersonal skills with a customer-focused approach.
• Previous experience in a mailroom, shipping/receiving, records management, or facilities support environment is preferred.

Knowledge, Skills, and Abilities

• Excellent organizational and time management skills.
• Strong customer service and communication abilities.
• Ability to accurately process high volumes of mail and packages.
• Comfortable using computers, databases, and office equipment.
• Ability to maintain confidentiality and handle sensitive materials appropriately.
• Dependable, punctual, and able to work effectively in a team environment.
• Capable of performing physical tasks safely and efficiently throughout the workday.

Work Environment

This position is based in an office and mailroom environment and requires regular standing, walking, lifting, bending, and moving throughout the facility. Candidates should be comfortable working with mail processing equipment, office machinery, and handling packages of varying sizes while maintaining productivity in a fast-paced setting.

Top of Form

This is an excellent opportunity for the right individual.

If interested in exploring this great opportunity, please apply directly at https://search10.smartsearchonline.com/datrose/jobs/

Veterans are encouraged to apply.

Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.

Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.

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Job Requirements

Minimum Security Clearance:

No

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