Mail Clerk
Location: Albany, NY
Employment Type: Temporary Contract – 3 Months
Schedule: Monday–Friday, 8:30 AM–4:30 PM
Pay Rate: $17.00–$21.00 per hour
Position Summary
We are seeking a dependable and detail-oriented Mail Clerk to support daily mail processing and document management operations in an Albany, NY office. The Mail Clerk will be responsible for opening, sorting, tracking, and distributing incoming correspondence while maintaining accurate records and ensuring documents are routed to the appropriate units in a timely manner.
This position also involves document retrieval, database searches, data entry, and reviewing documentation for accuracy and acceptability.
Key Responsibilities
- Open, sort, and process all incoming mail on a daily basis.
- Distribute incoming mail to the appropriate units throughout the office.
- Check in opened mail three times each day to ensure timely processing and distribution.
- Maintain a daily count of all mail received.
- Place processed mail into the appropriate distribution bins for routing to assigned units.
- Assist staff with document retrieval requests.
- Search the corporate database according to established search guidelines for documents submitted by customers and service companies.
- Review database search results and print exact or similar records identified.
- Perform data entry of various documents into the Cenuity system.
- Review associated documentation for accuracy, completeness, and acceptability before processing.
- Maintain an organized, clean, and efficient mail processing area.
- Ensure incoming correspondence is handled accurately and delivered to the appropriate department or unit in a timely manner.
- Follow established procedures and guidelines for mail handling, document processing, database searches, and data entry.
- Maintain confidentiality and exercise care when handling sensitive or customer-related documentation.
Qualifications
- High school diploma or equivalent preferred.
- Previous experience in mailroom, clerical, administrative, data entry, or document processing work preferred.
- Strong attention to detail and accuracy.
- Basic computer and data entry skills.
- Ability to search databases and follow established procedures.
- Ability to handle repetitive tasks efficiently while maintaining accuracy.
- Strong organizational and time-management skills.
- Ability to work independently and as part of a team.
- Professional communication skills and a dependable work ethic.
- Ability to handle confidential documents appropriately.
Preferred Skills
- Experience with database systems and document management systems.
- Experience performing data entry and document verification.
- Familiarity with office mail processing and distribution procedures.
- Ability to prioritize multiple tasks in a fast-paced office environment.
Position Highlights
This is an excellent opportunity for an organized and reliable clerical professional to gain experience in mail processing, document management, database research, and data entry while supporting the daily operations of a professional Albany office.
If interested in exploring this great opportunity, please apply directly at https://search10.smartsearchonline.com/datrose/jobs/
Veterans are encouraged to apply.
Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.
Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.
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