Mail & Shipping Coordinator [Full-Time]

Mail & Shipping Coordinator [Full-Time]

Salary

$3,978.00 - $5,940.13 Monthly

Location

Oregon City Campus, 19600 Molalla Avenue, Oregon City, OR

Job Type

Full-Time, Union

Job Number

2526-00292

Division

Campus Services

Opening Date

07/20/2026

Closing Date

8/3/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

Clackamas Community College (CCC) seeks to hire a Mail & Shipping Coordinator. This is a full-time, union, non-exempt, and benefits-eligible position scheduled to work Monday through Friday from 8 AM to 5 PM.

We are interested in finding the best candidate for the job, and candidates that may be from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought.

CCC is committed to continuous improvement and innovation in support of student-centered teaching and learning. We are committed to understanding and dismantling systems of oppression and to co-creating a more equitable educational system that in turn fosters a more equitable society. We strive to be a student-ready institution that supports and partners with students to promote discovery and growth. We work to mobilize community-wide awareness and action related to the college's strategic priorities and seek to build relationships in support of community well-being.

At CCC, individuals are celebrated for their experience and expertise, validated for their unique perspectives, and engaged in ways that reflect their needs and interests. To learn more about CCC visit Leadership, Vision and Initiatives.

Please note that based on our classified collective bargaining agreement, the Oregon Pay Equity Act requirements, and CCC's internal equity review process, the appointment will be made between step 1 ($22.95) and step 4 ($25.01) tied to Grade V (salary schedule link here).

Click here to review our compensation and benefits!

PURPOSE OF POSITION

This position provides centralized mailroom, shipping/receiving, and delivery services in support of College operations by processing incoming, outgoing, and inter-campus mail and packages; receiving, storing, and distributing equipment, materials, and supplies to campus locations. Operate delivery vehicles, lift trucks, pallet jacks, and related equipment safely and efficiently while maintaining accurate delivery records, inventory documentation, and account information for cost tracking and back charges. Support timely and reliable campus operations through coordination of logistics, deliveries, and material movement across College sites.

ESSENTIAL JOB FUNCTIONS

Mailroom (45%)

• Receive, process, sort, and distribute incoming College mail and packages received from the United States Postal Service and private carriers. Coordinate and maintain daily campus delivery and pickup schedules, adjusting routes and priorities as operational needs require.
• Prepare and process outgoing College mail and packages by collecting, weighing, metering, labeling, and preparing items for shipment through postal and private carrier services.
• Determine the most efficient and cost-effective mailing and shipping methods that meet customer and operational needs, including selection between pre-sort, first-class pre-sort, standard, bulk, and metered mailing options.
• Prepare insured, certified, registered, express, international, and other specialized mailings in compliance with postal regulations and private carrier requirements.
• Coordinate and process bulk mailings ranging from approximately 500 to 2,000 pieces, ensuring compliance with applicable postal regulations, sorting requirements, and mailing standards.
• Ensure time-sensitive College mailings, shipments, and deliveries are processed and distributed in accordance with established timelines and operational needs.
• Monitor, maintain, and coordinate service and repairs for electronic mail processing and related equipment to ensure reliable daily operations.
• Deliver instructional and operational materials produced by the College's Duplication Services department, including tests, manuals, handouts, syllabi, and related materials, to campus and off-site College locations.

Warehouse (35%)

• Receive, load, and unload incoming freight shipments for all College campuses, including supplies, equipment, and parcels from carriers such as UPS, FedEx, and other delivery services. Inspect incoming shipments for damage and maintain accurate shipping documentation and records
• Operate material handling equipment, including forklifts, pallet jacks, and delivery vehicles, safely and efficiently in accordance with established safety procedures.
• Store and organize supplies and equipment within the warehouse in a safe, orderly, and accessible manner. Maintain shelves, racks, floors, and storage areas to ensure safe working and storage conditions.
• Maintain adequate inventory levels of commonly used warehouse supplies, including copier paper and College envelopes, and fulfill departmental requests for distribution in a timely manner.
• Coordinate with third-party courier and delivery service providers to support mail, package, and material delivery needs for the Harmony and Wilsonville campuses, as needed.
• Maintain accurate warehouse and delivery records related to College materials, including class schedules, catalogs, and other distributed items.
• Make recommendations to the Dean regarding equipment needs, including supporting rationale and cost estimates for operational improvements and replacements.

Record Keeping - Cost Efficiencies (10%)

• Track and document College deliveries, shipments, and receipt confirmations through email, carrier tracking systems, and established Business Office processes. Maintain records and generate reports related to mail, package deliveries, and proof of acceptance.
• Utilize mailroom and shipping software systems (e.g., Quadient or equivalent) to process, track, and report on mail, parcels, and associated costs.
• Maintain postage and shipping expense records and prepare reports for departmental back charges. Coordinate with departmental Administrative Coordinators regarding billing, invoicing, and account-related documentation
• Monitor and maintain adequate funding levels for College postage metering accounts and postal service accounts to ensure uninterrupted mail processing and timely delivery services.
• Coordinate with external mail pre-sort vendors to support operational efficiency and cost savings for College mail services.

Duplication (10%)

• Serve as operational backup to Duplication Services by assisting with print production, work order processing, bindery functions, equipment operation, and distribution of completed materials during staffing absences or operational demands.
• Perform pre-press functions for electronic documents, including manipulating printing software and file formats to ensure compatibility with duplicating equipment and accurate reproduction.
• Receive, schedule, process, and bill duplicating work orders utilizing the College's computerized billing and tracking systems.
• Operate, troubleshoot, clean, and perform preventive maintenance on high-speed duplicating, finishing, and bindery equipment; assist with minor technical repairs and coordinate service needs as necessary.
• Perform manual bindery and finishing functions required to complete print jobs, including collating, cutting, folding, drilling, stapling, gluing, and related tasks.
• Review and finalize duplicating work orders, including adjusting pricing as needed to ensure accurate departmental billing before system-generated reports are submitted to the Business Office.
• Monitor, order, receive, and maintain duplication supplies, paper inventory, and replacement parts, including varying paper sizes, colors, and weights.

4.8Maintain accurate job records, billing documentation, inventory records, and operational files related to duplication services.

GENERAL JOB FUNCTIONS

• Establish and maintain effective working relationships with students, staff, other agencies, and the general public.
• Perform other duties as assigned within the scope of the classification.
• Participate in college committees when requested.
• Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.
• Maintain work areas in a clean and orderly manner.
• Maintain student confidentiality, data integrity, and comply with all related college, state, and federal standards, including the Family Educational Rights and Privacy Act (FERPA).

Qualifications

We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the College.

REQUIRED QUALIFICATIONS

High school diploma or equivalent and at least one (1) year of related experience, or an equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary to successfully perform the duties of the position.

Knowledge of general office practices and procedures, basic accounting principles, postal regulations, and commercial delivery service requirements. Knowledge of safe operating practices for material handling equipment, including forklifts and pallet jacks.

Ability to exemplify traits that reflect the College's culture, including integrity, a customer service orientation, cultural competency, trustworthiness, flexibility and a willingness to change.

SPECIAL REQUIREMENTS OR LICENSES

Valid Oregon driver's license required.

Forklift certification required; certification may be obtained and maintained through the College.

PREFERRED REQUIREMENTS

Prior experience in mailroom, shipping, receiving, or related logistics and distribution operations.

Other Job Elements

WORKING CONDITIONS

The position requires some (40-60%) ability to use dexterity and fine motor skills assemble, build or repair machines or other objects. Continuous (81% of the time) use of office equipment.

The position requires significant (60-80%) physical effort such as lifting up to 50 pounds, carrying, or movement, etc. Movements required to complete work require sustained speed, agility, hand eye coordination and equipment operation.

The work environment has regular hazards or obstacles (40-60%). There may be some personal risk or hazard. Job conditions are somewhat uncomfortable, with moderate (40-60%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, etc. Position requires regular responsibility for driving.

SUPERVISORY RESPONSIBILITIES

This position does not typically supervise other employees. May provide training, guidance, and orientation to newly assigned staff or temporary personnel as needed.

SUPERVISION RECEIVED

Works under the general direction of the Dean, Campus Services.

Additional Information

Application Instructions

When applying for this position, you will be required to complete the NeoGov application, including work history relevant to the position and attach the following electronic documents:

• Resume
• Cover Letter explaining your interest in the position and describing how you meet the minimum qualifications and requirements of the position
• If applicable: Veteran and/or Oregon National Guard's preference documentation

Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. CCC makes employment decisions based solely on the candidates demonstrated competencies as related to successful performance in the position.

Please remove all graduation and other education related dates from your application materials.

For application support, please refer to this guide or contact NeoEd's support team @ 855.524.5627.

Veterans Preference

Under Oregon Law, qualified Veterans and current or former Oregon National Guard members may be eligible for Veteran's preference when applying for positions with CCC.

Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attaches the required documentation at the time of application. Disabled Veterans must also submit a copy of their Veterans' disability preference letter.

Documents Required

• MEMBER COPY 4 of DD Form 214 or 215
• NGB Form 22 or 55

For information regarding Veterans Preference qualifications, visit the following website: https://www.oregon.gov/boli/workers/Pages/veterans-preference.aspx

Terms of Employment

• All positions at CCC are required to be available for work onsite as requested by the college and requires a flexible work schedule to meet program needs, which may include evenings and/or weekends.
• Those offered employment will be required to complete and sign forms before initiating the background check step.
• CCC employees must reside within 50 miles of Oregon City, Harmony or Wilsonville campus as a condition of employment.
• Proof of eligibility to work in the United States must be provided if selected for hire.
• CCC does not support employment permits or visas.
• Providing false information will result in rejection of an application, employment offer or dismissal.

Equal Employment Opportunity

CCC is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

In addition to a rewarding and exciting career opportunity, Clackamas offers a complete benefits package for eligible employees and their families (including domestic partners) with a broad range of benefits options. Benefits available to Clackamas employees include: (These benefits may be subject to change, per the Classified employee collective bargaining agreement)

Core Benefits:

Complete health insurance package, including medical, dental, vision, employer-paid life insurance, long-term disability insurance, and employee assistance programs.

Voluntary Benefits:

Voluntary additional life insurance, short term disability insurance, flexible spending accounts.

Qualifying employees will receive contributions to the Public Employees Retirement System (PERS) as well as the opportunity to enroll in optional 403(b) and 457(b) deferred compensation plans.

Additional perks of joining Clackamas include tuition waiver for employees and their qualifying dependents, on-campus wellness activities, professional development opportunities, and generous leave policies.

Tuition Waiver:

Classified employees, their spouse, domestic partner, and/or IRS dependent(s) are eligible for tuition waivers for CCC-sponsored classes. (Fees and other costs are not waived).

Paid Time Off:

Vacation Leave- 88 hours/ year (after probation)

Sick Leave- 8 hours/ month

Personal Leave- up to 32 hours/ year (after probation)

Summer Schedule:

Summer Schedule is from the first week of summer term through Labor Day weekend. During Summer Schedule, the College shifts to a 4-day, 9-hour per day workweek (36 hours). The College is closed Fridays. Classified employees receive their regular pay during summer schedule.

For more information please see our benefits page here.

01

Are you legally authorized to work in the United States for any employer?

• Yes
• No

02

Briefly describe your experience working in a mailroom, shipping/receiving, warehouse, delivery, or similar logistics environment.

03

Briefly describe your experience operating equipment such as forklifts, pallet jacks, delivery vehicles, or other material handling equipment.

04

Briefly describe your experience providing customer service and working with multiple departments, customers, or coworkers to complete daily work assignments.

Required Question

Employer Clackamas Community College

Address 19600 Molalla Avenue

Oregon City, Oregon, 97045

Website http://www.clackamas.edu