Mailroom Coordinator (Part-time)

Part-time Mailroom Coordinator

Part time (25 - 28 hours per week)

Non-exempt

$25 - $28 hourly ($32,200 to $36,400)

Reports to: the Operations and Facilities team

Position summary:

The purpose of the Part Time Mailroom Coordinator is to oversee all activities in the College mailroom, including responsibility for all shipping and receiving of USPS mail, and of all carriers such as UPS, FedEx, DHL, and others. This position ensures the accurate distribution and timely delivery of incoming daily mail and packages to all College departments, and the timely processing of all daily outgoing mail and special bulk shipments. Additionally, this role oversees the functioning and maintenance of all postage meter machines, of the central store supplies, and keeps track of the inventory.

Responsibilities and Tasks:

Mailroom, Shipping, and Logistics Operations

· Sorts, distributes and collects US mail, UPS, and FedEx mail/packages. Tracks and maintains records and logs of mailroom activity.

· Coordinates incoming and outgoing USPS, courier, and interoffice mail distribution.

· Oversee shipping and receiving activities to ensure timely and accurate delivery of packages and institutional mailings.

· Serve as administrator and trainer for mailroom and package-tracking systems, including Pitney Bowes SendPro operations.

· Maintains the inventory of supplies on a timely basis and places orders approved by P2P Manager; delivers supplies and material as needed.

· Serves as a liaison for mail service and other departments.

· Supervises mailroom part-time student workers.

· Operates mail service equipment: postage, complex inserts, sorters, bar codes

Required Experience and Skills:

· 2 years of mailroom operations including shipping, receiving, sorting and delivery to various departments.

· Data entry and records management

· Shipping and mail systems administration including managing FedEx and UPS accounts

Preferred Experience:

· Inventory management

· Supervisory experience of part-time helpers

Required Education:

· Minimum: high school diploma or GED

To Apply: The following documents are required to complete the application process:

· Résumé

· Application form (online)

You can apply by following the portal instructions at Vaughn College employment portal.

For additional information about Vaughn College of Aeronautics and Technology please visit Vaughn.edu Vaughn College website.

Review of applications will begin immediately.

Final candidates will be expected to attend at least one in-person interview on campus.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.