Mailroom & Office Support

Mailroom & Office Support
3 months (Temp to Hire)
Salt Lake City, UT
7:30 AM - 4:00 PM

Overview

The candidate is responsible for providing comprehensive mailroom, shipping/receiving, print production, and office support services across multiple office buildings. This role requires excellent customer service, strong organizational skills, attention to detail, and the ability to work independently in a fast-paced corporate environment while ensuring timely mail distribution and operational efficiency.

Key Responsibilities

• Sort, process, apply postage to, and distribute incoming and outgoing mail across multiple mail stops in four office buildings.
• Handle shipping and receiving operations using USPS, Client, FedEx, and other courier services.
• Pick up and deliver mail between designated mail stops and departments.
• Assist with production printing, copying, scanning, binding, and finishing services in the print shop.
• Monitor office copiers by replenishing paper and toner supplies and reporting equipment issues as needed.
• Set up and reconfigure conference rooms by moving tables and chairs according to meeting requirements.
• Operate various office equipment, including copiers, printers, postage meters, scanners, and other mailroom equipment.
• Maintain accurate shipping, receiving, and mail distribution records.
• Provide exceptional customer service while responding to employee and client requests.
• Ensure mailroom, print shop, and work areas remain organized, clean, and operational.
• Follow company procedures for handling confidential documents and packages.
• Drive a personal vehicle occasionally between office locations when required (mileage reimbursed).
• Complete assigned tasks with minimal supervision while demonstrating initiative and reliability.

Qualifications

• High school diploma or GED required.
• 1 2 years of experience in mailroom, office services, shipping/receiving, print production, or a related administrative support role.
• Previous copy/print production experience is preferred.
• Valid driver's license and required auto insurance may be needed.

Required Skills

• Strong customer service and communication skills.
• Experience with USPS, Client, FedEx, and other shipping services.
• Proficiency with Microsoft Office and general PC applications.
• Ability to operate copiers, printers, scanners, postage meters, and other office equipment.
• Excellent organizational, filing, and time management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Self-motivated with the ability to work independently.
• Basic mathematical skills for shipping and mail processing.
• Frequently stand, walk, bend, reach, stretch, and climb throughout the workday.
• Lift and move items weighing up to 50 lbs.
• Push or pull office equipment and machines when necessary.
• Walk between multiple office buildings as part of daily responsibilities.
• Perform repetitive tasks requiring manual dexterity and hand-eye coordination.
• Office environment supporting mailroom, print services, and office operations.
• Business casual dress code.
• Teams virtual interview followed by an in-person interview.