Maintenance Parts Clerk

Job#: 3044496

Job Description:

Seeking a Purchasing / Parts Clerk (Maintenance) to join a growing company in West Seneca, NY.

Position Summary

We are seeking a detail-oriented Purchasing / Parts Clerk to support maintenance operations by managing spare parts inventory, coordinating maintenance-related purchasing activities, and ensuring materials are available to support equipment reliability and production uptime. This role serves as a key liaison between maintenance teams, suppliers, and internal stakeholders to drive inventory accuracy, efficient purchasing, and cost control.

Key Responsibilities

Purchasing & Procurement

• Process purchase requests for maintenance parts, materials, and services.
• Source and identify replacement parts using specifications, manuals, and vendor resources.
• Obtain pricing, availability, and lead-time information from suppliers.
• Expedite urgent orders to support critical maintenance needs.
• Create, track, and follow up on purchase orders to ensure on-time delivery.

Inventory & Spare Parts Management

• Maintain accurate inventory levels for maintenance and production-critical spare parts.
• Perform regular cycle counts and reconcile inventory discrepancies.
• Organize, label, and maintain parts storage areas.
• Support stocking strategies for critical and frequently used components.
• Monitor inventory levels and make replenishment recommendations.

Vendor Management & Cost Control

• Coordinate with approved vendors and suppliers to ensure reliable service and product availability.
• Obtain competitive quotes when appropriate.
• Support purchasing best practices, including cost comparisons and vendor compliance.
• Track and help reduce emergency purchases, expedited shipments, and premium freight expenses.

Maintenance Support

• Serve as the primary point of contact for maintenance-related parts requests.
• Ensure parts availability for preventive maintenance, repairs, and planned shutdowns.
• Communicate order status, delivery schedules, and potential supply risks to the maintenance team.
• Collaborate with maintenance personnel to identify part requirements and sourcing solutions.

Systems & Documentation

• Maintain accurate parts, vendor, pricing, and inventory data within ERP and/or CMMS systems.
• Track purchase order status and delivery timelines.
• Maintain purchasing records and supporting documentation for audits and compliance.
• Generate reports related to inventory levels, stockouts, spending trends, and purchasing performance.

Qualifications

Required

• Previous experience in purchasing, inventory control, storeroom operations, or parts management.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Proficiency with Microsoft Office and inventory management systems.
• Strong communication and vendor relationship management skills.

Preferred

• Experience supporting industrial maintenance operations.
• Familiarity with CMMS, ERP, or inventory management software.
• Knowledge of industrial parts, mechanical components, and maintenance materials.
• Experience with cycle counting and inventory control processes.

What Success Looks Like

• High inventory accuracy and timely cycle count completion.
• Reduced stockouts and improved parts availability.
• Efficient purchasing processes and timely order fulfillment.
• Reduced emergency purchasing and premium freight costs.
• Strong supplier performance and responsiveness.
• Improved maintenance efficiency through reliable parts support.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Employee Type:

FullTime

Location:

West Seneca, NY, US

Job Type:

Date Posted:

July 30, 2026

Pay Range:

$41,600 - $56,160

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