Maintenance Planner / Scheduler

A Little About Us

Oats Overnight is on a mission to build a generational CPG brand. Since 2016, our high-protein, drinkable oatmeal has reached over a million customers through direct-to-consumer, and we're now scaling with all major nationwide retail and club partners. Our goal: become a household brand by leveraging speed, storytelling, and strategy.

We are vertically integrated: we develop, manufacture, and fulfill everything in-house. This operational control allows us to engage customers directly into the R&D process, an initiative where we were first-to-market in CPG. It also makes our brand tangible and real: our factory, our team, and our product pipeline are all part of the narrative.

This is an exciting stage - we are emerging as a significant omni-channel brand and launching new products to capture significant market share across verticals. We want you to help us get there.

Every teammate here has equity because we're building something big, and everyone plays an important role. If you're excited about building a brand that does things differently, this is that opportunity.

What's The Job

The Maintenance Planner / Scheduler is responsible for maximizing the efficiency and effectiveness of the maintenance department by planning, scheduling, and coordinating all preventive maintenance (PM) and work order (WO) activities across the plant. This role serves as the backbone of the maintenance operation, ensuring work is properly planned before it is scheduled, parts are kitted and ready in advance, and PM programs are built on sound engineering and continuously improved through performance data. This position also holds primary ownership of the CMMS system, leading its implementation, driving ongoing adoption, and managing it as the organization's central source of maintenance truth. Parts Clerk support is a secondary responsibility of this role.

What You'll Be Doing, Stop Scanning and Read This Part

• Plan, schedule, and coordinate all preventive maintenance activities and corrective repairs across plant equipment.
• Develop and maintain weekly and long-term maintenance schedules for all plant equipment, balancing resource availability with operational priorities.
• Ensure parts, materials, and tools are fully kitted and staged prior to scheduling work orders and PMs, work is not scheduled until it is ready to execute.
• Coordinate with outside contractors for repairs, upgrades, and specialty work as needed, managing scopes, timelines, and on-site access.
• Serve as the primary owner and subject matter expert of the CMMS, acting as the system's administrator and the department's central point of accountability for its accuracy, integrity, and performance.
• Lead the implementation and configuration of the CMMS, including asset hierarchy setup, workflow design, user setup, and data migration, ensuring the system is built for long-term scalability and ease of use.
• Drive ongoing CMMS growth and adoption across the maintenance team, identifying opportunities to expand system utilization, improve data quality, and unlock new functionality that supports operational goals.
• Maintain and continuously optimize PM schedules within the CMMS to ensure accuracy, relevance, and compliance.
• Create new PM procedures by referencing OEM manuals, leveraging internal industry knowledge, and validating task effectiveness in collaboration with the maintenance team.
• Train incoming maintenance technicians on CMMS usage as part of the onboarding process.
• Maintain an organized and current electronic library of all maintenance documentation, including OEM manuals, bills of materials (BOMs), technical specifications, and equipment records.
• Establish and track KPIs that reflect the effectiveness and performance of PM and WO execution (e.g., PM compliance rate, schedule adherence, mean time between failures, wrench time).
• Analyze maintenance performance data to identify trends, recurring failures, and opportunities to improve PM content, frequency, or resource allocation.
• Collaborate with the maintenance team and management to drive continuous improvement in reliability and maintenance efficiency.
• Support Parts Clerk functions during periods of high workload or Parts Clerk absence, including receiving and stocking parts, processing requisitions, conducting cycle counts, maintaining the parts room, and coordinating with vendors for procurement.
• Ensures and promotes food safety throughout the facility.
• Ensure compliance with food safety and Good Manufacturing Practices.
• Other duties as assigned.

What You've Done and Who You Are

• 3+ years of experience in a maintenance planning, scheduling, or reliability role within a manufacturing or industrial environment.
• Hands-on proficiency with a CMMS platform (e.g., Fiix, eMaint, Maximo, MP2, or equivalent).
• Strong working knowledge of preventive maintenance practices and equipment reliability principles.
• Ability to read and interpret OEM equipment manuals, technical specifications, and BOMs.
• Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Associate's or Bachelor's degree in Industrial Technology, Engineering Technology, or a related field preferred, or an equivalent combination of education and experience.
• CMRP (Certified Maintenance & Reliability Professional) or equivalent certification preferred.
• Experience developing KPIs and maintenance performance dashboards preferred.
• Prior experience in a parts/storeroom clerk or inventory management role preferred.
• Familiarity with food manufacturing, consumer packaged goods (CPG), or similar regulated environments preferred.
• Bilingual (English/Spanish) preferred for AZ-based candidates.
• Someone that can partner and influence at all different levels.
• Ability to handle multiple priorities and navigate in a fast-moving environment.
• A relentless drive to get things done.
• Flexible, willing, and quick to learn new processes, new technology, and new ways of thinking.

Why You Might Like Working Here

• This is going to be fun.
• Casual, friendly culture. We're serious about what we do but we don't take ourselves too seriously.
• Every employee has equity.
• High growth potential with opportunities to expand.
• Free oatmeal. It's very good.

Why You Might Not Like Working Here

• It's not a cushy job; the bar is high.
• We are growing quickly and have a fast-paced work environment.

Our Core Values

• Ownership - We are all owners. We show up with passion and accountability in everything we do. If something's broken, fix it or call it out.
• Rational - How we decide matters. We focus on what we can control and make high-quality decisions repeatedly.
• Iterative - We challenge the status quo and improve constantly. When data or situations change, we adapt.
• Curiosity - We ask questions, even when it's uncomfortable. Learning and leading go hand in hand.

Physical Demands

• Must be able to work near food ingredients, exposure to food allergens.
• Must be able to lift up to 50 pounds at times.
• Primarily office/CMMS-based with regular time spent on the plant floor in an air-conditioned manufacturing and warehouse environment.
• Must be able to stand and walk in a manufacturing environment for extended periods.
• You must be able to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards.
• You must be able to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.

The Perks

• Full Benefits; Medical, Dental, Vision and 401k.
• Parental Leave.
• 4 Weeks of paid time off.
• Weekly Pay.
• Stock options, every employee is an owner.
• Free, delicious oatmeal.

And last but never least….

We value people who roll up their sleeves and support their fellow team members. We embrace diversity and encourage equal opportunity every chance we get, and we look forward to learning from people whose backgrounds, skills, and perspectives challenge and enrich our own.

Oats Overnight provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Oats Overnight complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.