TITLE: Maintenance Procurement Coordinator
REPORTS TO: Maintenance Parts and Purchasing Lead
FLSA STATUS: Non-Exempt
SHIFT: 8:00am to 5:00pm
This position is open to any qualified INDIVIDUAL regardless of sex, race, age, color, religion, national origin or disability.
position purpose:
The Purchasing Agent supports maintenance, engineering, production, and MRO operations by sourcing materials and services, managing purchase orders from request through receipt, resolving discrepancies, and maintaining accurate purchasing records. The role uses MVP, Jazz, Coupa, P4K, Excel, Power BI, and eBusiness platforms to support timely and cost-effective purchasing decisions.
ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:
- Create, review, and maintain purchase requisitions and purchase orders in MVP, Jazz, Coupa, and P4K in
- accordance with approval requirements and company procedures.
- Purchase stock and non-stock maintenance parts, production supplies, repair services, chemicals, lubricants, adhesives, and other assigned materials.
- Obtain and evaluate vendor quotations based on price, quality, availability, lead time, freight, payment terms, and service; identify alternate suppliers and hard-to-find items when needed.
- Place orders, document confirmations, track promised delivery dates, and follow up on late, delayed, backordered, or unshipped items.
- Maintain accurate vendor, item, equipment, order, receipt, delivery, quote, and supporting documentation in applicable systems and files.
- Reconcile purchase orders, receipts, packing slips, invoices, and system records; investigate and resolve quantity, price, tax, freight, duplicate receipt, and payment discrepancies.
- Manage capital and non-capital purchasing activity, including required project, work order, asset, equipment, and capital authorization references.
- Coordinate returns, repairs, exchanges, warranties, credits, reclaimed parts, and freight claims through final resolution.
- Communicate order status, shortages, substitutions, shipment details, and purchasing issues to vendors, requestors, receiving, accounting, and management.
- Generate and monitor open purchase order, past-due, receipt, exception, spend, vendor performance, and reconciliation reports.
- Use Excel and Power BI to clean, compare, analyze, and present purchasing, inventory, delivery, receipt, and supplier performance data.
- Support standard operating procedures and provide backup assistance for procurement, parts, tool crib, and receiving functions as assigned.
- Maintain a safe, clean, organized, and professional work environment; comply with company policies and perform other duties as assigned.