Management Analyst - City Managers Office
Salary
$81,804.00 - $99,432.00 Annually
Location
City Hall, 8650 California Avenue, South Gate, CA
Job Type
Full Time Unclassified
Job Number
202600717
Department
Administration
Opening Date
06/25/2026
Closing Date
Continuous
About the Position
POSITION OPEN UNTIL FILLED
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received.
The deadline for the first review of applications is on Thursday, July 9, 2026.
Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment.
This recruitment may close at any time without notice after the first review date.
Under general supervision, performs varied and complex professional and administrative work in support of the City Manager and City Attorney; conducts administrative studies and analysis of operations in order to solve budget, organizational, program, or procedural problems; acts as staff support to executive level management and authorized committees, commissions, or boards; performs related work as assigned.
Class Characteristics
The Management Analyst to the City Manager is a journey level classification. Under general supervision, incumbents perform a full range of analytical duties to support the City Manager's Office.
Supervision Received
Works under the direct supervision of the City Manager; however, may receive direction from the City Attorney.
Supervision Exercised
May supervise interns as assigned.
Examples of Essential Functions
Essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties that are not listed below; reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following:
City Attorney Support
Provides administrative support to the City Attorney for day-to-day matters including, but not limited to, scheduling meetings for the City Attorney, responding to phone calls, emails, and letters on behalf of the City Attorney, and provides customer service to any person or entity requesting information or services from the City Attorney's Office; maintains all files for the City Attorney's Office.
Reviews and screens all City Attorney's emails to prioritize urgency for handling, sets City Attorney's schedule to respond to those issues, and organizes all incoming work requests in order for the City Attorney to handle when he is present at the City of South Gate.
Handles confidential attorney/client privileged matters related to the City of South Gate; schedule meetings, gathers additional information, and responds appropriately to various stakeholders; functions as the City Attorney's Office liaison to other City departments, third party claims administrators, or appropriate risk management authority/JPA to obtain/provide information and documents
Reviews all correspondence submitted to the City Attorney's Office (e.g., emails, U.S. Mail, FedEx, interdepartmental mail, etc.) and prioritizes for review by City Attorney; organizes for City Attorney and creates files related to Summons and Complaints, Public Records Act requests, liability claims, small claims court hearings, court restitution orders, subpoenas for appearances or for information directed to the City.
Drafts, reviews and finalizes staff reports, agreements, resolutions, correspondence and memorandums; assists in budget preparation, expenditure monitoring, and routine performance measurement monitoring; process payments for settlement agreements, depositions, legal experts, and all invoices for outside legal counsel, including the City Attorney's law firm.
City Manager Administrative Support
Provides front office support to the City Manager's Office, including, but not limited to, answering the phone, interacting with members of the public, forwarding public concerns to the appropriate department; provides assistance to elected officials.
May assist in the preparation of the agenda for Department Head Meetings and, at the direction of the City Manager, may attend the Department Head Meetings.
Prepares Personnel Transaction Forms for City Manager's Office; keeps record of department employees' and department heads' home and emergency contact information; may assist in the maintenance of the City Phone Directory and Frequently Asked Questions.
Researches, analyzes data, and prepares recommendations in written or oral form to the City Council, City Manager, City Attorney, Department Director, or other staff.
Assist in processing Public Record Act Requests by sending to various departments, ensuring collection of records, submitting the documents to the City Attorney, and responding to the requests in a timely manner.
Assists in the budget preparation for the City Manager's Office and inputs the necessary information in the City's ERP system; processes for payment departmental bills; manages Purchase Orders in the ERP system; monitors department expenditures to ensure compliance with approved budget; monitors and processes the department's and City Manager's credit cards for reconciliation and payment purposes.
Reviews and prepares revisions of various department or City policies; assists in the development of written policies, processes and procedures; assists with implementation of and compliance monitoring for contracts;
May attend occasional Council or Commission meetings when assigned; provides information on City services, policies and procedures to departments, other agencies and/or citizen groups; prepares written communications regarding City programs, policies or activities for public dissemination; functions as a liaison between City staff and outside agencies or contractors, consultants and vendors; may assist in the writing of RFPs and/or RFQs for professional services; assist in writing grants; may make oral presentations to the City Council, Commissions, or to the public.
May be asked to assist in supporting the City's elected officials by assisting in processing incoming and outgoing correspondence, calendaring meetings, arranging for travel and/or registration at conferences, initially handle any complaints or concerns from stakeholders directed at an elected official; assists in setting up for City Council meetings to include ordering and setting up food and/or refreshments as directed; be available to support any reasonable requests by an elected official as approved by the City Manager.
When directed by the City Manager, prepares Proclamations and Certificates of Recognition on behalf of City Council Members; assists City Clerk and/or Finance Director in obtaining the signature of the Mayor for documents (e.g., contracts, resolutions, ordinances, pre-paid authorizations, etc.)
Provides administrative support to the City Manager by occasionally coordinating meetings; may assist in the opening and sorting the City Manager's mail and prioritizes urgency for review; may assist in the preparation of letters of support for or against legislative issues.
May assist in the preparation and reviews agenda bills originating from City Manager's Office; forwards agenda items to Clerk's Office for inclusion in the City Council Agenda; assists City Clerk's Office in obtaining City Manager's signature for submitted agenda bills.
Performs other related duties as assigned.
Minimum & Desirable Qualifications
Training and Experience
Graduation from an accredited college or university with a Bachelor's degree in public administration, business administration, finance or a related field is required. Three (3) years of increasingly responsible, related professional experience as part of an executive administrative team. Experience in the legal field as a legal secretary and/or paralegal is desirable. A Master's degree in public administration, business administration, finance or related field is desirable. Bilingual in English and Spanish is desirable.
License Requirement
Possession of a valid California Class C Drivers License and a satisfactory driving record is highly desirable at time of appointment and throughout employment in this position.
Knowledge, Skills and Abilities
Knowledge of: the principles, practices and trends of public administration; research, statistical analysis, and report preparation; organization and functions of the assigned municipal department and municipal government overall; principles of accounting and auditing; evaluation techniques and organizational principles; understanding of the legal system; applicable federal, state and local laws, codes, and regulations; methods and procedures of budget preparation; modern office practices, procedures and equipment, including word processing and computer applications (Word, Microsoft Outlook, Excel, PowerPoint, etc.).
Skill and Ability to: perform specialized administrative tasks; conduct research, perform analysis, and prepare and present reports of findings; work independently; interpret and apply related laws, ordinance, and policies; follow oral and written directions; evaluate the work of others; use computer and related software; communicate effectively both orally and in writing; and establish and maintain effective working relationships with others.
Other Important Information
California Department of Motor Vehicle (DMV) Pull Notice System:
An incumbent appointed to this position with a driver's license is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to stand, walk, stoop, crouch and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus and perform office machine operations. Incumbents are not substantially exposed to adverse environmental conditions.
Recruitment Process
Application Packets Must Include: A fully completed online employment application which:
Selection Process: All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.
Pre-employment Process
Hiring of Relatives: Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or morale problems exist; or if potential conflicts of interest exist. Relatives include an employees parents, children, spouse, brothers, sisters, in-laws, and step relationships.
The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
Equal Opportunity Employer
The City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability (mental or physical), medical condition, genetic characteristic or information, sex (including gender, gender identity, gender expression, or pregnancy), sexual orientation (including homosexuality, bisexuality, or heterosexuality), or military or veteran status in its employment actions, policies, procedures, or practices.
The City of South Gate
The City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 79th largest city in California with a population of approximately 97,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.
Non-Sworn Employee Benefits
Effective 07/01/2025 - 06/30/2026
Approved 09/23/2025
Classic Members - 2.7% at age 55 (5 year vesting period)
Employee contributes 8.0% of Employees Share of Normal Cost
PEPRA Members - 2.0% at age 62 (5 year vesting period)
01
Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within your application?
02
Do you currently possess a Bachelors Degree in Public Administration, Business Administration, Finance, or a related field? Please attach a copy of your unofficial academic transcripts and/or Bachelors Degree along with your application. Failure to attach proof of this minimum education requirement may result in disqualification from this position.
03
If you selected "Yes" to Question #2, please indicate the academic institution that awarded your bachelors degree and the area of study. If you answered "No," to Question #3, please indicate N/A.
04
Do you have a minimum of three (3) years of increasingly responsible, related professional experience as part of an executive administrative team?
05
If you answered "Yes" to Question #4, please list your previous and current experience. Please include name of employer(s), position(s) held, duration of employment, and duties assigned. If you answered "No" to Question #4, please indicate N/A.
06
Do you have experience in a legal field as a legal secretary and/or paralegal?
07
If you answered "Yes" to Question #6, please list your previous and current experience. Please include name of employer(s), position(s) held, duration of employment, and duties assigned. If you answered "No" to Question #6, please indicate N/A.
08
Do you currently possess a Masters Degree in Public Administration, Business Administration, Finance, or a related field? Please attach a copy of your unofficial academic transcripts and/or Bachelors Degree along with your application.
09
If you selected "Yes" to Question #8, please indicate the academic institution that awarded your bachelors degree and the area of study. If you answered "No," to Question #8, please indicate N/A.
10
Are you bilingual in English and Spanish?
11
Do you currently have a valid California Drivers License?
12
I understand it is required to work entirely in person, and any form of remote work is not an option for the position I am applying for. Please answer Yes or No if you understand/do not understand and agree/do not agree to this type of work schedule.
13
Do you claim Veteran's Preference? Note: to establish eligibility for Veterans Preference, applicants must attach a copy of their discharge from service form (e.g. DD214) with a status of Honorable discharge on the form at time of application. Failure to attach this documentation may result in disqualification from the position.
14
Are you a CalPERS retired annuitant?
15
I understand that an incomplete application may lead to disqualification from the recruitment process, and I have supplied all the applicable information in my application. Examples of incomplete/inaccurate information leading to disqualification include, but are not limited to noting incorrect department, leaving dates of employment blank, not attaching requested copies of certificates, leaving duties blank or noting "See Resume," etc.
Required Question
Employer City of South Gate
Address Human Resources Office, City of South Gate
8680 California Avenue
South Gate, California, 90280
Phone (323) 357-5835
Website http://www.cityofsouthgate.org/