Management Assistant

• Plans and schedules the work of the department's secretarial/administrative section to make maximum effective utilization of employees, equipment and materials within budgetary requirements.
• Responsible for personnel matters for the department/division; maintains time and attendance records, ensures timely completion of forms for Human Resources, Payroll, etc.
• Acts as principal liaison with various administrative departments and units of the University. Responsible for timely follow-up of problems and questions and maintains a log and documentation of same.
• Oversees the maintenance of department records and ensures that files and recordkeeping systems meet the needs of the department.
• Composes correspondence, creates and maintains databases and spreadsheets as required.
• Coordinates fiscal procedures within the office, including budget implementation and control. Ensures that expenditures are in accordance with allocation of funds. Responsible for PO's, Check Requests, travel reimbursement, etc.
• 
  

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs
• 
  

• Bachelor's Degree in Business Administration, Finance or a related field, plus one (1) year of experience involving the review, analysis and evaluation of financial, organizational, and/or administrative practices in a business or government agency required.
• Equivalent education, experience and/or training may be substituted for the education requirements.
• 
  

• Must be proficient in computer applications as required by department.

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.