Manager Accounts Payable

Position Summary

Reporting to the VP, Finance, the Accounts Payable Manager is responsible for serving as a leader in the Accounts Payable function, overseeing and developing the AP team and owning the end-to-end processes that keep vendors paid accurately and on time, internal controls strong, and month-end deadlines met.

We are looking first for the right person, not the exact resume. Leadership, strong interpersonal skills, curiosity, adaptability, and problem-solving matter as much as experience with any specific system - the particular tools and processes can be learned by a capable, motivated leader.

General Duties and Responsibilities

• Team Leadership & Process

• Lead, develop, manage, and motivate the Accounts Payable team, overseeing and reviewing the team's daily work.

• Develop, implement, and maintain AP systems, procedures, and policies that improve accuracy and efficiency while meeting the Company's evolving operational needs.

• Identify opportunities to streamline and automate AP workflows, including the thoughtful adoption of technology and AI.

• Vendor Master & Fraud Controls

• Own the vendor setup and maintenance process, including review and approval of new-vendor and vendor-change packets, ensuring adequate and accurate documentation is maintained in the system.

• Serve as a key fraud-prevention control over vendor data, with particular emphasis on verifying vendor banking information at setup and on change requests (including independent verification, OFAC, and web-based screening, and use of account-validation tools).

• Maintain the vendor master process in a manner that supports accurate year-end 1099 reporting.

• Invoice Processing & Disbursements

• Manage AP month-end, quarter-end, and year-end close within established deadlines, including preparing and reviewing AP-related journal entries and closing tasks. Proactively following up with internal stakeholders to facilitate close deadlines and payment due dates.

• Support the team in executing the Company's twice-weekly payment cycles, identifying efficiencies and helping scale the process as payment frequency increases over time.

• Purchase Card & Expense/Travel Programs

• Administer the Company's purchase card program, including but not limited to card issuance, monthly limit monitoring, individual card-limit change requests, monthly statement processing, and spend review for outliers and non-compliance.

• Administer the Concur expense and travel platform, user setup and maintenance, approval routing, and audit/review of out-of-pocket expense reports, travel-card reports, and company purchase-card expense reports.

• Field questions related to travel booking, coordinating with the Company's travel agency as needed, and help identify and implement improvements to the agency's integration with Concur in partnership with the internal IT / systems team.

• Close, Controls & Stakeholders

• Prepare the monthly Cash Disbursement Authority (CDA) workbook, a key disbursement control, including the semi-annual executive review.

• Ensure adherence to internal and external financial controls and policies and provide supporting documentation for internal and external audits as needed.

• Research and resolve issues with terminal managers, vendors, and internal and external stakeholders, building collaborative relationships that improve service.

• Other duties and special projects as assigned.

Position Qualifications

Knowledge, Skills and Abilities:

• Comprehensive working knowledge of all aspects of full-cycle accounts payable processing.
• General working knowledge of accounting concepts such as the general ledger and chart of accounts.
• Proficiency with SAP (or a comparable ERP).
• Working knowledge of AP automation software for invoice capture and approval workflow (OCR-based), plus expense and corporate-card platforms (e.g., Concur).
• Working proficiency in Microsoft Excel.
• Ability to bring a controls-minded approach to the function.
• Ability to multi-task with attention to detail across competing priorities and deadlines.
• Adheres to professional standards for the protection of confidential, proprietary, and personally identifiable information.
• Ability to independently develop solutions to problems/challenges as they arise.

Education, Experience, Qualifications:

• Bachelor's Degree in Accounting, Finance, Business, or a related discipline (or equivalent experience).
• Minimum of 3 years of accounts payable experience, including supervisory or lead experience; 5+ years preferred.
• Experience in the oil & gas, midstream, or manufacturing industries is a plus but not required.

Physical Requirements:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally position, transport and/or move up to 10 pounds.
• While performing the duties of this Job, the employee is regularly required to:
• Be stationary for long periods of time.
• Move about in an office environment.
• Work using repetitive motion.

Work requires physical efforts associated with using the computer and phones to access information.

This job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide the incumbent with a general sense of the responsibilities and expectations of his/her position. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. As the nature of business demands change so, too, may the essential functions of this position.

Note:

Successful candidates must complete a drug screen and background check. TransMontaigne maintains a Drug and Alcohol Free Workplace.

EOE Statement:

TransMontaigne is an equal opportunity/affirmative action employer. TransMontaigne makes hiring decisions solely based on qualification and experience, without regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.

About the Organization:

TransMontaigne Partners LLC is a terminaling and transportation company based in Denver, Colorado with operations in the United States on the Pacific Coast, the Gulf Coast, in the Midwest, and in the Southeast. We provide integrated terminaling, storage, transportation and related services for customers engaged in the distribution and marketing of light refined petroleum products, heavy refined petroleum products, crude oil, chemicals, fertilizers and other liquid products. Light refined products include gasolines, diesel fuels, heating oil and jet fuels; heavy refined products include residual fuel oils and asphalt.

Pay & Benefits

Hybrid Schedule

Required In-Office Days: Tuesday/Wednesday/Thursday

Hiring Range:

• $125,000 - $135,000 Annually (DOE)

Benefits:

• Medical/Pharmacy Plan
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Flexible Spending Account Plan
• Health Savings Account
• Tuition reimbursement
• 401(k) Plan with Company Match
• Employee Assistance Plan
• Paid Time Off (PTO) - 1st Year Employee - 80 hours Total (3.08 Hours - Bi-weekly Accrual)
• Paid Holidays - 9 Company Recognized Holidays
• Tuition Reimbursement Program
• Wellness Program

Estimated Application Deadline:

• August 7th 2026