Responsible for execution and performance of the contract review and administration process. Ensures contracts are reviewed, processed, and executed accurately and on time. Manages daily workflow and Contract Administration staff.
Accountable for contract review output, including throughput and quality, and supports identification and escalation of contract-related risks in alignment with defined review standards and escalation protocols. Serves as primary escalation point for day-to-day contract issues and partners with Sr. Manager on complex, high-risk, or non-standard matters. Responsible for execution and performance of the contract review and administration process. Ensures contracts are reviewed, processed, and executed accurately and on time. Manages daily workflow and Contract Administration staff.
Essential Functions
Process Ownership
Manages the contract review process, and identified related support functions, from intake through execution
Ensures adherence to established review standards, documentation requirements, and controls
Maintains consistent and auditable processes in alignment with internal controls
Identifies process issues, risks, and bottlenecks; implements corrective actions within established processes, or suggests changes/new, and escalates to Sr. Manager for review
Execution Oversight
Manages daily workflow, workload distribution, and turnaround times
Ensures contracts, prequalifications, and submittals are reviewed and processed accurately and on time
Supports execution as needed to maintain service levels and quality
Maintains consistency in review approach across team members
Makes execution-level decisions related to contract review prioritization, completeness, and readiness for processing
Performs additional Contract Administration duties as needed to support team workload
People Leadership
Directly manages Contract Administration staff, including hiring, onboarding, and performance management
Provides ongoing coaching, feedback, and guidance
Develops team capability in contract review processes and documentation standards
Supports employee development and progression
Risk Management & Escalation
Serves as a primary escalation point for day-to-day contract issues
Identifies and escalates complex, high-risk, or non-standard contract matters to Sr. Manager for review and resolution
Partners with Sr. Manager, Legal, Sales, and Finance to resolve contract issues
Supports identification and mitigation of contract-related risks
Cross-Functional Partnership
Serves as a primary point of contact for contract review functions with Sales and internal partners
Ensures execution aligns with established review processes and business requirements
Communicates requirements and expectations across functions
Continuous Improvement
Maintains contract review and related workflows, documentation, and controls
Identifies improvement opportunities and supports process and system enhancements
Partners with Sr. Manager on process updates and scalability initiatives
Promotes efficiency and consistency across contract administration
Other duties and projects, as assigned.
Minimum Requirements
Bachelor's degree in Business, Legal Studies, or related field
6-8 years of progressive experience in contract administration or related operational roles
3+ years of direct people leadership experience
Demonstrated experience managing third-party paper agreement, high-volume, deadline-driven workflows
Commitment to customer service excellence - consistently performs duties to standard with a focus on building and maintaining relationships.
Strong judgment, decision-making, and communication skills
Experience partnering with Sales, Legal, Risk, Finance
Preferred Requirements
Prior experience working in Construction, with and for General Contractors, or as a large Subcontractor
Certified Commercial Contracts Manager (CCCM), Federal (CFCM), Professional (CPCM), or similar
Experience with Enterprise Resource Planning (ERP) & Contract Lifecycle Management (CLM) software; Agiloft experience is strongly preferred.
Working knowledge of contractor insurance requirements, including review of certificates of insurance, coverage types and thresholds, and compliance with contract terms.
Physical Requirements
This position requires minimal physical activity but does require computer usage for an extended period - up to 8 hours in a day.
No unusual environmental, lifting or exertion requirements are associated with this position.
Benefits and Compensation
The pay range for applicants in this position generally ranges between $90,000 and $100,000. The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law.
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.