Manager, Customer Service

General Summary

The Customer Service Manager oversees the daily execution of the order-to-cash processes. You will manage and coordinate the customer service activities for the region - The Americas. You will ensure efficient and accurate order management You will be an advocate for the customer through the order fulfillment process from order entry to shipping and invoicing. You will interface with the Operations, Supply Chain and Planning teams to ensure customer needs are met. In addition, you will partner with the sales team to ensure the overall customer experience is positive and aligned with our Michelman values. Finally, you will drive excellence in the team ensuring the team is capable through a disciplined on boarding process and standard work execution for all activities.

Primary Responsibilities

• Oversee the daily execution of the Order-to-Cash and deliver processes associated with the Customer Support Team, including order entry and validation, order confirmation, and coordination with internal teams (sales, warehouse, logistics)
• Provide team with clear understanding of responsibilities, competencies and expected results and feedback regarding performance
• Partner with the Commercial and Sales Teams to ensure alignment on customer experience expectations and to ensure transparent communication on customer related issues including but not limited to communications on obsoleted products or lead time changes
• Review, track, and resolve customer issues (external) - Champion Salesforce complaints & coordinate organizational response with sales team
• Review, track, and resolve internal issues, involving others and implementing corrective actions, as required
• Handle complex and escalated customer service issues and oversee essential customer accounts as needed
• Maintain a focus and philosophy of continuous improvement in your team with an eye on providing an excellent Customer Experience; propose process and system improvements to enhance speed and quality of the CS function
• Champion, communicate, drive and reinforce appropriate change within the team
• Conduct self-following values and behaviors, ensuring alignment with the company's purpose, core values and vision
• Train and onboard new associates, ensuring necessary support is provided
• Review requests for time away and ensure appropriate coverage from the team
• Organize, evaluate, revise and communicate service/delivery systems & procedures and ensure adherence from the team
• Develop and implement new policies and procedures as needed and ensure adherence from the team
• Develop and maintain training and documentation including the CSR Manual which will document all aspects of CSR role
• Develop cross functional training opportunities to improve internal departmental relationships
• Improve self and teams knowledge of INCO terms, NAFTA and Haz Mat requirements as well as Import/Export requirements
• Coordinate and manage customer service & logistics projects and initiatives
• Partner with Sales and Supply Chain Leadership to support and implement growth strategies
• Monitor accuracy of database information (customer notes, CSR assignment, Shipping notes, etc.)
• Analyze relevant data to determine team outputs (orders per CSR/Sales rep, etc.) to optimize territory assignments
• Responsible for monthly OTIF problem solving and root cause analysis for customer service related misses and provide monthly input to the Supply Chain Leadership to incorporate in monthly S&OP and S&OE meetings
• Conduct problem solving/root cause analysis activities to improve quality of service and productivity
• Provide customer specific insight (order patterns, health of customer relationship, etc.) as needed in the establishment of new Supply Chain and Sales initiatives
• Develop and maintain department budget, including overtime management

Critical Competencies, Knowledge, Skills, and Abilities

• Proficient in standard business office software, especially the JDE ERP system
• Excellent analytical, problem solving and organizational skills
• Excellent oral and written communication skills
• Proven ability to think independently and handle multiple projects through to completion
• Demonstrated ability to lead and manage staff
• Independent work initiative, sound judgment, diplomacy, analytical ability and professional demeanor
• Able to perform financial calculations and create and manage budgets
• Proven ability to work in a team environment
• Experience in LEAN manufacturing/methodology a plus

Education and Experience

• Bachelor's Degree in Business, Transportation/Logistics Management, Supply Chain Management or related field preferred
• 5+ years in customer service, logistics or supply chain environment
• 3+ years of experience with an enterprise resource planning (ERP) system (JDE preferred) some knowledge of Logistics' functionality

Work Hours

Michelman's standard work hours for this role are Monday - Friday from 8 am - 5 pm EST.

Note: The statements above are intended to describe the general nature and level of work being performed by people assigned to the job. They are not construed to be an exhaustive list of responsibilities, duties, and skills required of personnel. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

About Michelman

Motivated by unwavering values, and ingrained with a passion for innovation, Michelman is a global developer and manufacturer of specialized sustainable chemistry used in industrial and agricultural coatings, digital printing, consumer packaging, and advanced composites for automotive and aerospace. From helping grow food and keep it fresh, to making vehicles lighter and more fuel efficient, to shielding our homes from the elements, Michelman's environmentally conscious solutions protect and enhance the materials that shape our world.

Michelman is proud of the values-focused work environment that we have crafted. We pride ourselves in our focus on our values of integrity, respect, and success. With our dedication to your technical and professional growth in addition to our rigorous onboarding experience, we guarantee that you will find yourself challenged in new ways. We offer an excellent salary, incentive, and benefits package in a dynamic, empowered team environment.

No phone calls, please. Michelman does not hire individuals who use tobacco products. All candidates will receive a drug test prior to beginning employment which will include a test for tobacco products.

For more information about Michelman, please visit https://www.michelman.com/.

It is Michelman, Inc. policy to seek and employ qualified persons in all jobs in a manner which will ensure equal employment opportunity as well as administer personnel actions in a manner as to not discriminate against any person on the basis of race, religion, national origin, age, sexual orientation or disability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michelman is an Equal Opportunity Employer Minorities/Females/Disabled/Veterans