Overview CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions. Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states. Based in Southern California since 2007, CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals. No wonder Newsweek named CoolSys one of America's Greatest Workplaces! We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include: Competitive pay: $70-100K+ depending on experience. Benefits: Medical, Dental, Vision and Prescription coverage. Paid vacation, holidays, and floating holiday. 401(K) with Company match. Company sponsored life insurance, as well as optional AD&D, short and long-term disability. Tuition reimbursement. Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more. Pet Insurance. Legal Plan, and ID Theft Protection. JOB SUMMARY The Executive Administration Manager is responsible for overseeing and optimizing the administrative functions within the company. This includes supporting executive leadership, coordinating cross-departmental initiatives, and ensuring compliance with industry regulations. The role requires a blend of leadership, organizational, and interpersonal skills to drive efficiency and support business growth. Responsibilities Collaborate with senior management to align administrative functions with company goals, providing insights and recommendations for operational improvements. Manage day-to-day administrative operations, including scheduling, document management, and communication flow between departments. Oversee customer service operations, ensuring timely response to inquiries and resolution of issues. Lead or support special projects aimed at improving operational efficiency and service delivery. Embodies the CoolSys CARES culture (Collaboration, Accountability, Respect, Empowerment, Safety). Performs other duties as assigned. Qualifications Education / Training High school diploma or GED with related vocational, technical or trade school classes acceptable. Bachelor's degree in Business Administration, Operations Management, or a related field preferred. Work Experience / Skills 3+ years in an administrative role, preferably within the HVAC or service industry. Ability to multi-task effectively and use good organizational skills. Excellent verbal and written communication skills. Ability to work with senior leadership. Ability to work with minimal supervision. Ability to understand and follow all company policies and procedures and all applicable State and Federal laws. Ability to use typical business tools including E-Mail, Word, Excel, etc. Join Us Today, there are 27 different companies that make up the CoolSys family of brands. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth! Connect with us on Facebook and X. CoolSys is an EEO/AA Employer. All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply. Pre-employment background screening (criminal and MVR for driving positions) and drug testing are required for all positions. CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.