Manager, Financial & Administrative Services (People & Internal Operations)

Minimum Qualifications

Bachelors degree. Four years of professional experience in the support of payroll business processes, business analysis, and financial/procurement/HR information systems, including project management responsibilities, is required. Additional professional experience in the support of payroll business processes, business analysis, and financial/procurement/HR information systems, including project management responsibilities, may substitute for the required education on a year-for-year basis.

Recruitment Notes

This position provides comprehensive financial and administrative oversight for the People and Internal Operations Department, encompassing budget development, fiscal management, and operational coordination. The incumbent oversees the annual budget process and supporting documentation, including staffing plans, tables of organization, and span-of-control analyses, while ensuring BAT, RFRO, and budget reports remain balanced and accurate. Responsibilities include coordinating the development and submission of the departments Business Plan and Budget Narrative, tracking completion of departmental initiatives and performance measures, reviewing quarterly RFRO expenditure reports, and preparing attrition and vacancy reports along with executive-level reports for senior management and responses to OCA requests.

The role also manages core financial operations, including approval of journal entries, vouchers, and payment requests; oversight of accounts receivable balances; and coordination of quarterly unemployment claims reconciliation and payment. The incumbent conducts financial audits, prepares the annual Form 720 tax filing, processes wire transfers for supplemental employee retirement contributions, and coordinates year-end closing activities, including the annual close-out of expenditures and liquidation of outstanding purchase orders. These activities involve coordinating with PIOD's procurement staff as needed.

Additional duties include supporting procurement processes by coordinating departmental documentation, assisting with contract-related submissions requested by the procurement team, and providing departmental clarification on procurement matters. The incumbent resolves procurement issues by identifying department-side factors or routing inquiries to the appropriate procurement staff. Responsibilities also include approving purchase orders to verify budget and programmatic alignment. Additionally, the incumbent serves as the department's P-Card reconciler and approver, prepares the annual capital inventory, approves PIOD and IT service tickets, oversees the collection and financial reconciliation of public records requests through INFORMS, and coordinates the completion of departmental scorecards, including setting performance measures and supporting staff with data entry.

Benefits Overview

Miami-Dade County provides a comprehensive benefits package that includes medical, dental, vision, and disability insurance. Employees may choose to enroll in optional 457 pre-tax savings plans and optional Flexible Spending Accounts (FSAs). Leave benefits include 13 paid holidays, one birthday holiday, and three floating holidays, in addition to accrued vacation and sick leave. Eligible employees are automatically enrolled in the Florida Retirement System (FRS), which requires a 3% pre-tax employee contribution. Please note that specific benefit options and eligibility requirements may be governed by applicable collective bargaining agreements and the official date of hire.

Employment Conditions & Disclosures

Applicants selected for employment must successfully pass a background screening, which includes, but is not limited to, fingerprinting, employment verification, and credential reviews. Miami-Dade County is an Equal Opportunity Employer; all applicants and employees are protected from discrimination in accordance with local, state, and federal laws.