Manager for Open Records (TPIA)

Position Information

Hiring Department: VPBA - Open Records Reports To: Director for Open Records/Contracts Administration Job Location: On-Site, El Paso, Texas Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with experience Required Application Materials:

• Resume
• Cover Letter
• List of three references

Position Summary

The Manager for Open Records provides advanced professional oversight for the Universitys compliance with the Texas Public Information Act (TPIA) and related state and institutional regulations. This role manages the full lifecycle of open records requests, coordinates campus-wide responses, and serves as the primary liaison with legal counsel to ensure timely, accurate, and legally compliant disclosures.

Statement of Duties and Responsibilities:

• Provides strategic leadership and management of the Universitys Open Records program, ensuring full alignment with the Texas Public Information Act (TPIA) and Texas Government Code.
• Serves as the institutional authority on public information processes, ensuring legally sound, timely, and consistent responses to complex, high-profile, and sensitive records requests.
• Exercises independent judgment in interpreting statutory and policy requirements, determines the appropriate application of exceptions, and directing institution-wide efforts to identify, collect, review, and release responsive records. Coordinate responses with legal counsel as needed.
• Develops, implements, and evaluates University-wide procedures, internal controls, and best practices designed to strengthen TPIA compliance, enhance operational efficiency, and mitigate institutional risk.
• Manages the Open Records tracking system, ensuring data integrity, audit readiness, and accurate reporting to the Texas Attorney General.
• Monitors legislative, regulatory, and policy developments impacting public information and records retention; proactively implements and leads process improvements to maintain compliance and institutional readiness.
• Conducts quality control checks to ensure accuracy, completeness, and proper documentation of request files.
• Provides training, guidance and consultation to campus leadership and departments regarding records management obligations and public information procedures.
• Prepare reports, metrics and compliance documentation for leadership.
• Maintains working relationships and regular communication with campus points of contact and conducts monitoring and oversight of program performance.
• Ensures University-wide adherence to state retention schedules and institutional policies through oversight of secure recordkeeping systems, digitization initiatives, and information governance practices.
• Reviews, authorizes, and approves financial transactions in accordance with University fiscal policies and established internal controls.
• Maintains the highest degree of confidentiality and ensures full institutional compliance with applicable federal, state, and University policies, regulations, and ethical standards.
• Other duties may be assigned.

Supervisory Responsibilities:

• Will oversee and evaluate personnel within the Open Records team as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:

• Education: Bachelors degree from four year college or university
• Experience: Three (3) to five (5) years related experience to the statement of duties and responsibilities, OR equivalent combination of education and experience.
• Two (2) years of supervisory experience

Preferred Qualifications:

• Proven ability to communicate professionally and effectively with external constituents and University staff at all levels.
• Demonstrated success in roles requiring analytical skills and attention to detail
• Thorough understanding of the Texas Public Information Act
• Bilingual (English/Spanish)

Why Pick UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is Americas leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelors, masters and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institutions core strengths-its location, its people, its supportive culture, and its community partnerships-the plan lays out a bold vision for the next decade, aimed at maximizing the Universitys regional impact and national stature.

About the VPBA

Mission To support the Universitys teaching, research and public service mission by providing superior services to the campus community. We are committed to innovation, change, and self-evaluation in order to meet these needs and to create an environment that treats everyone with dignity and respect.

Toward this end we will foster:

• A commitment to excellence
• Innovation and creativity
• Integrity and high ethical standards
• Quality customer service
• Respect for every individual
• Personal accountability
• Trust
• Compassion
• Personal development and growth

Vision To serve as a model of excellence and innovation in providing business, financial, and infrastructure support services to The University of Texas at El Paso.

What does the VPBA Office do to support the University in its mission? In addition to the services provided by the departments within the Division of the VPBA, the staff in the VPBA Office oversees many elements of doing business here at UTEP. These functions include the following:

• Review, approval, and execution of business contracts and agreements
• Facilitation and review of all institutional memberships in national, state, local, and community organizations
• Coordination and administration of the Universitys Risk Management/Insurance program
• Oversight and management of all business policies and procedures, including delegation of authority
• Management of the open records process
• Coordination and publication of all required operational and budgeting reports

Miner Perks and Benefits

What UTEP Offers:

• Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation & Sick Leave
• Paid Holidays
• Employee Discounts & Perks
• Employee Education Assistance program
• And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.

Additional Information

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents performance objectives as outlined by the incumbents immediate supervisor or manager.

This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid drivers license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the positions essential functions.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employees or prospective employees right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For accommodation information for employees and applicants with disabilities, please contact UTEPs Equal Opportunity Office at eoaa@utep.edu.