Manager, Foundation Finance and Administrative Services

Manager, Foundation Finance and Administrative Services

Salary

$99,307.68 - $122,057.28 Annually

Location

1324 E. Green Street, Pasadena, CA

Job Type

Classified Administrator

Job Number

10024

Department

Foundation

Opening Date

07/09/2026

Closing Date

7/30/2026 11:59 PM Pacific

Probationary Period

None. At-Will Employment.

Work Shift

Manager / Supervisory Schedule

Salary Schedule/Range

Management Association M-4

• Description
• Benefits
• Questions

Under the direction of the Executive Director, Foundation, this position manages the finance, budgeting, grant management, and purchasing for the Pasadena City College (PCC) Foundation. The position participates in the recommendation, creation, and administration of operational policies, procedures, and processes supporting the PCC Foundation's programs and fundraising operations. In addition, the position oversees highly specialized and complex accounting and budgeting assignments, and designs and monitors reporting systems to acknowledge, distribute and steward funds raised by the PCC Foundation.

ESSENTIAL DUTIES:

• Directs the implementation of departmental policy changes, policy modifications, special assignments, goals, and objectives.
• Develops the Foundations annual budget and financial plans; develops the budgets for Foundation grant programs by evaluating proposals for grants, reviewing operating budgets, analyzing trends affecting budget needs, and ensuring appropriate reporting.
• Ensures appropriate accounting for the Foundations grant programs by developing and implementing accounting procedures; analyzes budgeting and accounting reports of grant programs to maintain expenditure controls and ensure funds are used appropriately.
• Ensures that internal controls are in place, and procedures are adhered to by using established public auditing procedures; ensures the safeguarding of assets.
• Ensures accurate billing and payments according to agreements between the Foundation and the District, scholarship funds, and grants.
• Ensures that departmental administrative operations comply with organizational policies and federal, state, and local regulations.
• Participates in the District's recruitment process to assist in hiring classified and unclassified staff.
• Approves the use of financial resources up to a certain monetary value.
• Assesses departmental operations to determine if goals and objectives are achieved.
• Performs cost-benefit analyses to compare programs and calculate indirect costs associated with private grants.
• Ensures compliance with the Foundation's investment and spending policies, Master Agreement, fund agreements, gift agreements, estates, gifts, and bequests.
• Directly manages all aspects of the employee lifecycle including recruitment, transfers, suspensions, layoffs, recalls, promotions, terminations, task assignments, performance evaluations, rewards, disciplinary actions, and grievance resolution, ensuring adherence to District policies and legal requirements.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in any field.
• Six (6) years of experience in accounting, business, operations, or office administration.

PREFFERED QUALIFICATIONS:

• Masters degree in Business Administration (MBA), or a related field.

KNOWLEDGE, SKILLS, AND ABILITIES: May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

KNOWLEDGE:

• Knowledge of Generally Accepted Accounting Principles (GAAP), 501(c)(3) charitable organization regulations, and Council for Advancement and Support of Education (CASE) standards as applied to institutional financial accounting, reporting, and educational philanthropy activities.
• Knowledge of federal, state, local, and District regulations related to financial accounting, charitable giving, seller's permits, and food sales operations, as well as District policies and collective bargaining agreements.
• Knowledge of timekeeping, enterprise resource planning (ERP), and accounting software systems, as well as general office software and equipment used in institutional financial management and reporting.

SKILLS:

• Skill in applying GAAP and 501(c)(3) regulations to ensure departmental accounting and reporting procedures remain in full compliance, and in applying CASE standards to develop philanthropy reporting procedures.
• Skill in developing and administering departmental and grant budgets using best practice budgeting techniques, including coordination of the grant budget development and submission process.
• Skill in using ERP, accounting, and timekeeping software to manage accounting, bookkeeping, budgeting, and reporting requirements for the Foundation office.

ABILITIES:

• Ability to conduct effective oral and written presentations on Foundation budgets, grants, audit findings, and compliance matters to both financial and non-financial audiences.
• Ability to prepare clear, concise, and comprehensive correspondence, reports, and other written materials while managing multiple projects simultaneously with minimal supervision.
• Ability to exercise tact and diplomacy when handling sensitive and complex issues, and to develop and maintain effective working relationships with staff, students, board members, and donors.
• Demonstrated experience working with communities who have been traditionally underserved by higher education and experience in the pedagogy reflecting intersections of race, culture, class, ethnic, and queer communities.

PHYSICAL ABILITIES AND WORK ENVIRONMENT: Activities and environmental or atmospheric conditions commonly associated with the performance of the functions of this job. The physical demands and environmental conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

PHYSICAL ABILITIES:

• Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.

• This is primarily a sedentary office classification although standing and walking between work areas may be required.

• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.

• Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

• Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

WORK ENVIRONMENT:

• Employees work in an office environment with moderate noise levels, controlled temperature conditions.

• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

CORE COMPENTENCIES: The District has identified the following essential skills and attributes needed for success in this position.

• Strategic Planning & Institutional Alignment
• Institutional Research & Data Analytics Expertise
• Data Governance & Compliance Oversight
• Executive Communication & Board-Level Reporting
• Technology Systems Proficiency
• Collaborative Leadership & Stakeholder Engagement
• Continuous Improvement & Accreditation Readiness
• Equity-Minded Inquiry & Evaluation

SALARY RANGE:

M-4

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

• If you do not follow the process or your application/resume is incomplete, your information will not be processed.
• If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
• The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
• While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
• Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

• Resume or Curriculum Vitae
• Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Pasadena Area Community College District will not sponsor any visa applications.
• Applicants must be available for interviews at Pasadena City College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
• The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
• Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
• The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
• An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT

Equal Opportunity, Title IX, Section 504 Employer

At Pasadena City College, we are committed to supporting our employees with a comprehensive benefits package that enhances your life both inside and outside of work. Our benefits include a generous holiday schedule, ample sick time, and flexible vacation policies to ensure you have the time you need to rest and rejuvenate. For detailed information about our benefits, please view our Administrator Employee Benefits Summary

01

All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process. Be concise yet specific and informative in your responses to these supplemental questions. "See resume," attachments or links will not be accepted as a substitute for your responses to the questions in the following boxes. Incomplete responses will not be considered. Please indicate below that you have read and understand these instructions.

• Yes
• No

02

I understand that my application will be considered incomplete if any required sections of the application are not completed and/or if any documents that are required are not attached to my online application by the closing date.

• Yes
• No

03

Please specify your highest level of education.

• High School or equivalent (GED)
• Associates Degree
• Bachelors Degree
• Masters Degree
• Juris Doctor
• Doctorate Degree

04

Do you have a Masters degree in Business Administration (MBA), or a related field?

• Yes - Master of Business Administration (MBA)
• Yes - Masters degree in a related field
• No

05

If you selected "Yes - Masters degree in a related field," indicate the field in which you have earned your degree in:

06

Indicate the full-time equivalent years of experience in accounting, business, operations, or office administration.

• One year
• Two years
• Three years
• Four years
• Five years
• Six years
• Seven years
• Eight years
• Nine years
• Ten years or more

07

Indicate where you have worked to obtain six (6) full-time years of experience in accounting, business, operations, or office administration. 1. What was the time frame? 2. What was the employers name? 3. Describe the work you performed. (This section is required)

08

Indicate your level of knowledge of Generally Accepted Accounting Principles (GAAP), 501(c)(3) charitable organization regulations, and Council for Advancement and Support of Education (CASE) standards as applied to institutional financial accounting, reporting, and educational philanthropy activities.

• No knowledge
• Basic understanding with little or no professional application.
• Professional experience applying this knowledge in a routine work environment with occasional guidance or supervision.
• Extensive professional experience independently applying this knowledge to ensure compliance, financial reporting, and educational philanthropy activities.
• Recognized as a subject matter expert with experience leading, developing, interpreting, or advising others on the application of GAAP, 501(c)(3) regulations, and/or CASE standards in a professional setting.

09

Indicate your level of knowledge of federal, state, local, and District regulations related to financial accounting, charitable giving, seller's permits, and food sales operations, as well as District policies and collective bargaining agreements.

• No knowledge
• Basic understanding with little or no professional application.
• Professional experience applying this knowledge in a routine work environment with occasional guidance or supervision.
• Extensive professional experience independently interpreting and applying these regulations, policies, and agreements to ensure compliance and support business operations.
• Recognized as a subject matter expert with experience developing, interpreting, advising on, or ensuring compliance with these regulations, policies, and agreements in a professional setting.

10

Indicate your level of knowledge of timekeeping, enterprise resource planning (ERP), and accounting software systems, as well as general office software and equipment used in institutional financial management and reporting.

• No knowledge
• Basic understanding with little or no professional application.
• Professional experience using timekeeping, ERP, accounting software systems, and general office software and equipment in a routine work environment.
• Extensive professional experience independently using timekeeping, ERP, accounting software systems, and general office software and equipment to support institutional financial management and reporting.
• Recognized as a subject matter expert with experience implementing, configuring, optimizing, training others on, or serving as a primary resource for timekeeping, ERP, accounting software systems, and institutional financial management and reporting tools.

11

Describe how you have demonstrated sensitivity and understanding in delivery of services and support to a diverse workforce and student population (diverse in terms of socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background). This section is required.

Required Question

Employer Pasadena Area Community College District

Address 1570 E. Colorado Blvd.

Pasadena, California, 91106-2003

Phone (626) 585-7388

Website https://pasadena.edu/hr