Manager Grant Accounting/Reporting

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General Description

This position manages the Grant Accounting and Financial Reporting Division of the Office of County Auditor. The incumbent directs the grant accounting process, including all grant funds, capital projects, and ARP funding. Incumbent also directs accounting for capital assets, leases (including GASB 87 leases), and SBITA's (GASB 96). Incumbent oversees compliance and financial reporting of the County's federal, state, and private grants. Incumbent ensures staff are well-trained and knowledgeable of their assigned grants and funds, reporting requirements, and of current laws and regulations regarding the County's grants. Incumbent maintains the chart of accounts and definitions for grants and projects, and reviews and approves all budget entries, journal entries, and customer invoices of the division. Incumbent assists in the preparation of the ACFR and prepares the annual Single Audit reports. Incumbent reviews the County's monthly financial statements and provides analysis

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Manage grant accounting, grant compliance, and financial reporting, fixed assets, capital projects, leases (including GASB 84), and SBITA's (GASB 96)
• Ensure compliance with governmental accounting standards
• Ensure compliance with federal, state, and local governmental laws and regulations, and deadlines, for accounting and reporting
• Manage division planning and assignment of job duties
• Train staff and ensure the highest standards in professionalism, ethics, and the accounting profession
• Provide leadership in grant financial reporting and performing complex accounting tasks
• Review and approve budget entries, journal entries, and customer invoices
• Strict regulations and the need for accuracy contribute to the complexity of the position.
• Approve grant financial reports, as needed, to ensure accuracy and completeness for grant funds
• Consists of varied management, accounting, and supervisory duties.
• Ensure compliance with policies and procedures
• Research and recommend application of accounting standards, principles, and statutes
• Review and provide analysis for the County's monthly financial reports
• Contacts are typically with County staff, elected, and appointed officials, department heads, and vendors to provide service, give or exchange information, or to resolve problems
• Prepare assigned tasks for the Annual Comprehensive Financial Report (ACFR), and approve tasks assigned to the division for ACFR
• Prepare Single Audit reports
• Able to report regularly for work and be on time
• Performs related duties

Qualifications:

• Bachelor's degree in accounting or finance, 5+ years of experience in accounting or auditing, including 3+ years of proven management and administrative responsibility
• Certified Public Accountant or Certified Public Finance Officer license a plus
• Experience in governmental accounting, budget development, and grant accounting preferred
• Ability to plan, organize, direct, and coordinate the work of personnel, and meet deadlines
• Very organized and an excellent multitasker
• Skilled in writing and oral communications
• Must be able to analyze and develop solutions to problems
• Must be proficient in working with computer programs (MS Office)
• Experience in the County's financial system, Workday, a plus
• Skill in preparing clear and precise financial and statistical reports
• Must pass a Criminal Background check, possess a valid Texas Driver's License, and be able to be bonded

Knowledge Required by the Position:

• Knowledge of advanced accounting practices and techniques.
• Knowledge of relevant local, state and federal laws.
• Knowledge of administrative management and planning.
• Knowledge of government bookkeeping and accounting.
• Knowledge of preparation and interpretation of statistical, technical, and narrative reports.
• Knowledge of county department operations, organization, accountability, and responsibility.
• Knowledge of generally accepted governmental accounting and auditing principles.
• Skill in grant accounting and grant financial reporting.
• Skill in planning, organizing, directing, and coordinating the work of personnel, and meeting deadlines.
• Skill in the analysis of problems and the development and implementation of solutions.
• Skill in the preparation of clear and precise financial and statistical reports.
• Skill in oral and written communication.

Competencies/Job Performance Skills:

Judgment/Decision Making

Demonstrates consistent logic, rationality, and objectivity in decision-making. Achieves balance between quick decisiveness and slower, more thorough approaches, i.e., is neither indecisive nor a hip-shooter. Shows common sense. Anticipates consequences of decisions.

Communication

Communicates effectively one to one, in small groups and in public speaking contexts. Demonstrates fluency, "quickness on one's feet," clarify organization of thought processes, and command of the language. Easily articulates vision and standards. Keeps people informed.

Communication

Communicates effectively one to one, in small groups and in public speaking contexts. Demonstrates fluency, "quickness on one's feet," clarify organization of thought processes, and command of the language. Easily articulates vision and standards. Keeps people informed.

Organization/Planning

Plans, organizes, schedules, and budgets in an efficient, productive manner. Focuses on key priorities. Effectively juggles multiple projects. Anticipates reasonable contingencies. Pays appropriate attention to detail. Manages personal time well.

Business Literacy

Understands and absorbs new information. Stays current with developments. Shares new knowledge with others. Integrates new information to enhance existing models or create new ones. Helps others translate new information into practical application in our area.

Customer Focus

Regularly monitors customer satisfaction. Meets internal and external customer needs in ways that provide satisfaction and excellent results for the customer. Establishes "partner" relationships with customers. Regarded as visible and accessible by customers.

Integrity

Does not cut corners, ethically. Remains consistent in terms of what one says and does and in terms of behavior toward others. Earns trust of coworkers. Maintains confidences. Puts organization's interests above self. Does what is right, not what is politically expedient.

Initiative

Seeks out and seizes opportunities, goes beyond the "call of duty," finds ways to surmount barriers. Resourceful. Action oriented "doer," achieving results despite lack of resources. Shows bias for action ("do it now").

Collaboration/Teamwork

Coaches and motivates staff. Proactively shares information, knowledge, expertise, and time with others. Works to overcome boundaries and establish cohesive, effective relationships. Enthusiastically supports the common goals and mission of the organization. Shares credit. Assesses and provides for employee development and succession planning. Actively and successfully trains and coaches people for current assignments. Develops staff for promotion into positions in which they succeed.

Supervisory Responsibilities:

• This position has direct supervision over the assigned accounting processes.
• The First Assistant County Auditor assigns work to the Manager in terms of department goals and objectives.
• The Manager directs the assigned staff in the completion of work assigned.
• The Manager reviews the work of staff through workflow approvals, meetings, reports, and observation of department activities.

Physical Demands/Work Environment:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

The work is typically performed sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects.

The work is typically performed in an office.

Special Certifications and Licenses:

None.

Department: Auditor's Office

Salary: $88,862.00

The County of Galveston is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, age, disability, gender identity or expression, genetic information, veteran status or any other characteristic protected by law.