Manager, Indirect Procurement – Corporate Travel and Marketing

• Health/Rx
• Dental
• Vision
• Flexible and health spending accounts (FSA/HSA)
• Supplemental life insurance
• 401(k)
• Paid time off
• Paid sick time
• Short term & long term disability coverage (STD/LTD)
• Employee stock ownership (ESOP)
• Holiday pay for company designated holidays

At KeHE, we’re obsessed with creating solutions, unboxing potential, and serving others – and it all starts with you. As an employee-owned distributor of natural and organic, specialty, and fresh products, we’re committed to making a positive impact and scaling our success together. With a culture that fosters development and opportunity, you’ll be embarking on a career that’s moving forward. When you join KeHE, you’re becoming part of a team that is a force for good

POSITION PURPOSE:

The Manager, Indirect Procurement – Corporate Travel and Marketing will be responsible for proactively managing the indirect procurement lifecycle (source-to-pay) for marketing and corporate travel and expense (T&E). This role will serve as a subject matter expert in sourcing, negotiating and managing suppliers engaged by the Marketing business unit as well as T&E relied upon by the company to optimize our corporate program to drive value through cost-effective solutions and enhance the travel experience for our employees. The ideal candidate will have a strong background in indirect spend management and corporate T&E who is tech-savvy, forward thinking and detail-oriented. As with all positions at KeHE Distributors, we expect that all actions will be consistent with KeHE’s Mission, Vision, and Values.

DUTIES, TASKS AND RESPONSIBILITIES:

• Develop and execute indirect procurement and T&E program strategies, best practices and initiatives that align with the company and team’s goals in cost savings, risk mitigation and compliance.
• Spearhead sourcing methodologies (RFx) and supplier selection/onboarding.
• Conduct cost/spend analysis to evaluate value and identify savings opportunities to recommend and help make informed decisions with our vendors.
• Lead contract negotiations with key vendors to secure cost saving/avoidance, favorable terms and other operational gains.
• Drive continuous improvement initiatives optimizing our T&E policies, processes and tools to streamline operations and enhance efficiency.
• Partner up and collaborate with key stakeholders (Finance, Marketing/Events, Legal, Data Security/Compliance) to ensure alignment with the business needs/requirements and execution of defined strategies.
• Support stakeholders on all T&E related matters including but not limited to providing guidance on policies and procedures, troubleshooting issues and addressing inquiries.
• Build strategic relationships with vendors and manage their performance and risk including leading periodic business reviews and tracking KPIs to ensure continuous improvement in cost, quality and delivery.
• Oversee the procure to pay process from requisition to pay to ensure compliance with company policies.
• Promote best in class procurement practices through consistent use of systems, tools and adherence to processes.
• Other duties as assigned.
• Estimated travel: <10%

SKILLS, KNOWLEDGE AND ABILITIES:

• Excellent communication (written and oral) skills to interface and influence stakeholders of all levels and build trust.
• Deep understanding of T&E, strategic sourcing, contracts, and supplier risk/relationship management practices.
• Ability to multi-task and prioritize assignments to ensure timely performance and completion.
• Ability to work both independently and collaboratively in a team environment pivoting between the two as needed.
• Strong analytical skills with attention to detail in evaluating vendor terms, benchmarking data and identifying opportunities.
• Proficient in MS Office (Word, Excel and PowerPoint), Adobe Acrobat and e-signature platforms (e.g., DocuSign).
• Proficient in T&E management and procurement (S2P/P2P) platforms. Experience in SAP Ariba, Deem and/or Workday Expense a plus.
• Ability to develop and execute on purchasing and negotiation strategies to obtain commercial terms favorable to KeHE.

EDUCATION AND EXPERIENCE:

• BA/BS in Business Administration, Finance, Accounting, Hospitality Management or a related field.
• At least 3 years of progressive work experience in directly managing T&E programs in a corporate environment, ideally within a Finance or Procurement function.
• At least 3 years of progressive work experience in managing indirect procurement preferably supporting Sales, Marketing or related business unit.
• Proven track record of successful negotiations with suppliers including airlines, hotels and car rental companies resulting in cost savings/avoidance and other favorable terms.
• Experience in managing and leading projects involving cross-functional teams and leadership.
• Strong understanding of expense policies, internal controls, policy development & enforcement and compliance requirements (e.g., fraud prevention, audit readiness).
• Experience with data analysis and reporting to optimize spend, identify trends and ensure policy compliance based on established KPIs.
• Experience in driving and managing indirect procurement activities using P2P/S2P software such as Ariba, Coupa, etc.

PHYSICAL REQUIREMENTS:

• While performing the duties of this job, the employee is frequently required to reach with hands and arms, stand; walk; talk or hear; and use hands to finger, handle, feel or operate objects, tools, or controls. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move more than 20 pounds.