Job Title: Manager of Accounts Payable Location: New Haven, CT (Hybrid schedule) Direct Hire/ Permanent role
Job Description: • The Accounts Payable Manager oversees the daily operations of the accounts payable function, ensuring timely and accurate processing of invoices, payments, and expense reimbursements, while maintaining a strong business partnering relationship with Procurement and other areas within the company ports. This role is responsible for maintaining strong internal controls, managing vendor relationships, and leading a team of AP analysts and AP specialists to support the company’s financial operations. It also oversees the annual AP-related IRS tax reporting, Connecticut Sales tax reporting, and quarterly and year-end AP accrual reporting, as well as any special projects.
The ideal candidate will bring strong technical expertise, including hands-on experience designing, building, and monitoring key performance indicators (KPIs) and operational metrics to support data-driven decision-making.
Core Responsibilities • Manage the end-to-end accounts payable process, including invoice processing, payment runs, and expense reimbursements and makes recommendations on hiring, performance appraisals, and all related employment issues. • Supervise and mentor AP staff, providing training, performance feedback, and development opportunities. • Developing, implementing, and maintaining systems, procedures and internal controls (AP-related) to ensure adherence to company policies, accounting standards, and regulatory requirements and driving process improvements through effective use of systems. • Maintain accurate records and documentation for all AP transactions. • Monitor aging reports and ensure timely payments to vendors. • Interact regularly with upper management, other internal customer departments, and external customers to identify and integrate solutions that meet the company's goals both financially and operationally. • Interact with the Procurement department and external vendors as needed to resolve unusual costing or receipt problems. • Oversee IRS (1099 & 1042) and Connecticut sales tax reporting. • Oversee quarterly and year-end AP accrual reporting and performing account reconciliations, resolving discrepancies. • Assist with audits and provide necessary documentation. • Research and respond to inquiries from staff and vendors; resolves issues.
Essential Competencies Professionalism/Personal Accountability, Collaboration and Teamwork, Communication, Flexible and Adapts to Change, Service to Customers and Clients Additional Competencies for managers: Strategic Planning, Talent Development, Leadership
Skill Qualifications Required: • Strong knowledge of accounting principles and AP best practices. • Supervisory skills or ability • Experience in a high-volume, multi-entity environment. • Excellent organizational, analytical, and problem-solving skills. • Ability to manage multiple priorities and meet deadlines. • Customer service oriented with strong oral, listening, and written communication and interpersonal skills • Experience with federal and state tax forms • Attention to detail • Sound judgment
Systems/Technical Knowledge: • Exposure to large-scale enterprise, financial systems (e.g. SAP) • Microsoft Office, including Word, Excel and PowerPoint
Education and Experience Qualifications Required: • BS in Accounting • 5-7 years of experience, preferably in Accounts Payable, with at least 2 years in a supervisory or managerial role. • Familiarity with automated AP tools and workflow systems. • CPA or CMA certification preferred
Key Leadership Behaviors (applicable to all roles with direct reports) • Sets a clear strategic direction • Adapts to change quickly • Fosters mutual trust • Follows through on actions, promises, and assignments • Demonstrates high ethical standards • Lives, leads, manages, and works with integrity • Accepts responsibility for own actions • Leverages the strengths of each team member • Treats others with respect and empathy • Creates a working environment that motivates high individual performance