Manager of Finance and Operations

Manager of Finance & Operations

Reports To: Executive Director

Supervises: Office and Operational Support Staff, Vendors and Assigned Contractors

Purpose

The Manager of Finance & Operations provides strategic leadership and oversight of the school''s financial management, human resources, facilities, operations, state reporting and business functions. This position ensures fiscal responsibility, regulatory compliance, operational efficiency, and a safe, well-managed learning environment while supporting the mission and long-term sustainability of the school.

Duties and Responsibilities

Financial Management

• Monitor and share oversight for accounts payable, purchasing, procurement, contracts, budgeting, financial reporting, audits, bond compliance and cash management.
• Monitor accounts receivable, credit card reconciliation, financial policies, budget revisions and vendor relationships.
• Serve as one of the points of contact with auditors, accountants, financial institutions, and the Finance Committee.

Human Resources

• Collaborate on the coordination of recruitment, onboarding, compensation, contracts, benefits administration, payroll oversight, employee records, leave programs (FMLA, ADA, Workers'' Compensation), retirement programs, immigration sponsorship and compliance with employment laws.
• Support salary analysis, professional development planning and employee relations initiatives.

Operations & Facilities

• Oversee the facilities manager, capital projects, safety programs, insurance, technology and facilities vendors, classroom and furniture planning, building access management and operational logistics.
• Ensure compliance with school safety procedures and emergency preparedness plans.

State Compliance & Enrollment

• Collaborate on coordination of required state reporting related to finance, human resources, operations, technology and student data.
• Ensure timely submission of required financial, enrollment and compliance reports.
• Support enrollment planning, open house, marketing initiatives, website oversight and communications that promote student recruitment and community engagement.

Leadership

• Develop and implement efficient operational systems and internal controls.
• Collaborate with school leadership and the Board to support strategic planning and organizational effectiveness.
• Perform other duties as assigned by the Executive Director.

Minimum Training and Experience

• Bachelor''s degree in Business Administration, Finance, Accounting, Human Resources, Educational Leadership, or a related field.
• Minimum of five (3) years of progressively responsible experience in finance, operations, business management or school administration.
• Experience managing budgets, contracts, compliance, and operational functions.

Desired Qualifications and/or Experience

• Experience in charter school or nonprofit financial and operational management.
• Knowledge of North Carolina charter school finance, HR regulations and state reporting requirements.
• Demonstrated leadership, organizational, project management and communication skills.
• Proficiency with financial management, payroll, HRIS and other software systems.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Equal Employment Opportunity Statement

Casa Esperanza Montessori is an equal opportunity employer. It is the policy of Casa Esperanza to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, gender identity or expression, or veteran status.