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Manager, Procurement and Reconciliation

Columbia University in the City of New York

New York, NY

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JOB DETAILS
SALARY
$78,000–$88,000 Per Year
SKILLS
Accounting, Accounting Close, Analysis Skills, Banking Operations, Banking Regulations, Banking Services, Best Practices, Bidding, Card Processing, Change Requests/Orders, Coding Standards, Communication Skills, Corporate Funding, Cross-Functional, Documentation, Documentation Standards, Environmental Impact, Finance, Financial Literacy, Financial Management, Financial Operations, Financial Policies, Financial Procedures, Financial Systems, Financial Transactions, Foreign Exchange (FX), Funding, General Ledger Accounting, Global Financial Markets, International Finance, International Operations, Interpersonal Skills, Leadership, Maintain Compliance, Microsoft Excel, Onboarding, Operations Management, People Management, Process Improvement, Procurement Management, Project Design, Purchasing/Procurement, Quality Assurance, Quality Management, Reconciliation, Recruiting Strategy, Regulations, Risk, Risk Management, Scholarship, Staff Policies, Standard Operating Procedures (SOP), Training/Teaching, Transaction Processing/Management, University/School Policies, Vendor/Supplier Management, Workflow Analysis
LOCATION
New York, NY
POSTED
1 day ago
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Standard Work Schedule:
  • Building:
  • Salary Range: $78,000 - $88,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Standard Work Schedule:
  • Building:
  • Salary Range: $78,000 - $88,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Standard Work Schedule:
  • Building:
  • Salary Range: $78,000 - $88,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Established in July 2022, Columbia Global (CG) brings together major initiatives from across the university to advance knowledge and foster global engagement in addressing complex global challenges. Through interdisciplinary research, education, collaboration, and directed action, Columbia Global fosters groundbreaking scholarship, facilitates leadership development, advances cutting-edge thinking, and implements projects designed for social impact.

Columbia Global seeks a dynamic, proactive, and analytically skilled Manager, Procurement and Reconciliation to join its Finance unit. Reporting to the Assistant Director, Financial Management, this role is responsible for the day-to-day execution and oversight of the full procurement lifecycle and international bank account reconciliation processes.

Operating within a strategic mirrored generalist staffing model, the Manager provides dedicated high-touch financial oversight for an assigned portion of the Columbia Global portfolio. This 50/50 functional structure (equally divided between procurement and international bank reconciliation) is designed to create deep institutional expertise, cross-functional resilience, and seamless operational continuity across all Columbia Global units.

This position is critical to the integrity of Columbia Global's financial operations. The Manager ensures fiscal responsibility and policy compliance for both domestic and international operations, across all funding types including sponsored projects (federal, foundation, corporate, and international grants). The role offers meaningful exposure to complex global financial operations, professional growth in a high-impact environment, and the opportunity to contribute to the success of one of Columbia University's most strategically significant initiatives.

Responsibilities

International Bank Account Reconciliation & Oversight
  • Review and evaluate international banking transactions and reconciliation packets submitted by overseas finance managers; ensure all submissions include required business purposes, account mapping, and supporting documentation in accordance with University policies.
  • Post verified international banking transactions into the University's general ledger (ARC), monitor banking activities across an assigned portfolio to ensure compliance with SOPs, international banking regulations, and foreign exchange risk protocols.
  • Conduct monthly quality assurance reviews of bank reconciliations submitted by the Global Centers; verify that internal controls are maintained at the local level and escalate discrepancies to the Assistant Director.
  • Serve as a knowledgeable resource for Global Center finance staff on international banking procedures, account coding, documentation standards, and reconciliation best practices.
Procurement & Vendor Management
  • Manage the full day-to-day procurement lifecycle for assigned units, ensuring all transactions comply with University policies, sponsor requirements, and applicable grant regulations across non-sponsored and sponsored funding types.
  • Lead vendor ID requests and the end-to-end onboarding process; serve as the primary point of contact for vendor inquiries and coordinate the submission, tracking, and renewal of service agreements and contracts.
  • Proactively monitor purchasing transactions and change orders; identify and resolve processing delays to prevent service disruptions or compliance lapses.
  • Provide guidance to unit staff on procurement policies, purchasing thresholds, competitive bidding requirements, and sponsor-specific documentation standards to ensure consistent compliance across all funding streams.
Financial Operations and Compliance
  • Reconcile and review Purchasing Card (P-Card) and Central Pay Card transactions monthly; prepare journal vouchers and assist the Assistant Director with monthly, quarterly, and year-end closing processes.
  • Maintain high quality, audit-ready procurement and banking files; retrieve and prepare documentation in response to internal and external requests.
  • Serve as the primary financial resource for staff within an assigned portfolio; deliver training on procurement procedures, University financial policies, and sponsor requirements to reduce errors and reinforce compliance.
  • Identify opportunities for workflow enhancements and process improvements; support the Assistant Director in implementing efficiency measures as Columbia Global's global footprint expands.
Minimum Qualifications

Bachelor's degree or its equivalent required and 3-5 years of progressively responsible experience in financial management, procurement, accounting, or international banking operations.

Preferred Qualifications
  • Advanced proficiency in Microsoft Excel; familiarity with Columbia University financial systems (ARC, FDS, PAC, FFE, and FinSys) preferred.
  • Experience with sponsored project procurement and grant compliance, including knowledge of federal, foundation, or international sponsor requirements.
  • Strong analytical, communication, and interpersonal skills; ability to translate complex financial information clearly for staff across varying levels of financial literacy.
  • Experience in global, complex, or decentralized organizations; ability to manage competing priorities, exercise independent judgment, and maintain confidentiality in a fast-paced environment.
  • Experience with international bank reconciliation and foreign exchange risk monitoring is a plus.
Other Requirements
  • Type other requirements and/or special indicators if CUIMC

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About the Company

C

Columbia University in the City of New York

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