Job Description
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Managers Office Administrative Support Consultant
City Washington DC
Company IDB
Posting End Date July 4 2026
We improve lives
The IDB Group is a community of diverse versatile and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive collaborative agile and rewarding environment.
About this position
We are looking for a detail-oriented and organized professional to join the Managers Office team. As an Administrative Consultant you will provide essential administrative support to ensure the smooth operation of the team contributing to the sectors efficiency and effectiveness.
You will work in the Infrastructure and Energy Sector INE. This team is responsible for preparing the Bank sector policies strategies operational guidelines and programs in infrastructure and environment conducting relevant research and analytical work best practices and case studies on this area and providing specialized technical support in borrowing member countries.
What youll do
Support the processing and administration of payments for INE Divisions and Managers Office through institutional systems SAP Convergence BPP portal etc. including non-PO invoices Letters of Agreement and Letters of Contribution and follow up on payment status and assist in coordinating with finance when issues arise.
Provide back-up support for SAP allocation processes and accounts payable functions as needed and support the documentation and coordination processes related to the hiring of consultants and consulting firms for the Managers Office.
Submit Complementary Workforce CW contracts in ServiceNow SNOW as initiator for INE Managers Office and CW amendments for Sectors divisions.
Assist in tracking the preparation and processing of contracts amendments and payments and respond to routine inquiries from divisions and support the review of Terms of Reference TORs individual consultant and consulting firm contracts consultant fees information and supporting materials to ensure completeness and alignment with applicable. procedures and guidelines.
Provide support to management and specialists by assisting with procurement and financial process requirements in accordance with institutional policies and procedures.
Assist in the preparation of reports related to Complementary Workforce and Consulting Firm Contracts for the INE Managers Office and support the monitoring and follow-up of contract amendment and payment processes for the Sector divisions.
Maintain INE tracking lists of payments contracts and amendments on a weekly basis and coordinate logistics for meetings & workshops such as invitations announcements conference room catering video conferences equipment etc.
Support the coordination organization and logistical preparation of INE Managers Office events and conferences including coordination with vendors preparation of materials attendee support and follow-up logistics
Support INE Sector in the vendor creation and registration in BPP for event guests and guide on how to solve inquiries about policies procedures and systems according to Banks policies and procedures.
Act as back-up for shopping carts in Fiori according to internal guidelines and carry out administrative operational and coordination support activities related to the objectives of the assignment requested by Manager or Office Resource Planning & Administration Lead.
What youll need
• Education Bachelors degree in Business Administration Human Resources Political Science Law Legal Studies or other fields relevant to the responsibilities of the role.
• Experience At least two 2 years of relevant professional experience and Knowledge of Microsoft office suite Acrobat. Knowledge of SAP Service Now EZ-Share Convergence and Bank applications is highly desirable.
• Languages Proficiency in English and Spanish spoken and written is required.
Requirements
Citizenship You are a citizen of one of our48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
Consanguinity You have no family members up to fourth degree of consanguinity and second degree of affinity including spouse working at the IDB IDB Invest or IDB Lab.
Type of contract and duration International consultant Full-Time 18 months up to 48 months subject to eligibility.
What we offer
The IDB Group provides benefits that respond to the different needs and moments ofanemployees life. These benefits include
-Acompetitive compensationpackage.
-Leaves and vacations 2 days per month of contract gender-neutral parental leave.
-Health Insurance the IDB Group provides a monthly allowance for the purchase of health insurance
-Savings plan The IDB Group cares about your future depending on the length of the contract you will receive a monthly savings plan allowance.
-We offer assistance withrelocation and visa applicationsfor you and your family when it applies.
-On-site positionwith the occasional flexibility of teleworking.
-Development supportWe offer learning opportunities to boost your professional profile such as seminars 11 professional counseling and much more.
-Health and well-being Access to our Health Services Center that provides preventive care and health education for employees.
-Otheroffice amenitiesas available Lactation Room Daycare Center Gym Bike Racks Parkingspouse career support and others.
Our culture
At the IDB we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence and we recognize and celebrate the impact of their contributions. In our efforts to drive innovation we intentionally include all voices cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives. We ensure that individuals with disabilities are provided reasonable accommodations to participate in the jobinterview process. If you require an accommodation to complete this application please email us ataccommodationsiadb.org.
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