Manager

Manager

Procurement & logistics

Roles & Responsibilities

Procurement & Purchase Management

• Lead and oversee the end-to-end procurement process, from Purchase Requisition (PR) creation through Purchase Order (PO) closure.
• Ensure timely conversion of PRs into POs in accordance with defined timelines, procurement policies, and business requirements.
• Review and maintain Purchase Quotation Comparisons (QCS) and lead negotiations with selected vendors on pricing, commercial terms, delivery schedules, and contractual conditions.
• Monitor all open PRs and POs, ensuring timely closure, cancellation, or corrective action wherever required.
• Maintain accurate and up-to-date procurement records, purchase data, and documentation within ERP systems such as Tally, SAP, or Oracle.
• Ensure procurement activities support business continuity, operational requirements, and cost-effective sourcing.

Strategic Sourcing & Vendor Management

• Develop, evaluate, and maintain a reliable vendor network for domestic and international procurement.
• Identify and onboard alternate and qualified vendors to ensure supply continuity and optimize procurement costs.
• Lead vendor negotiations, contract discussions, and commercial evaluations with suppliers and logistics partners.
• Establish and maintain strong supplier relationships while monitoring vendor performance, service levels, quality, and delivery commitments.
• Identify opportunities for cost savings, strategic sourcing, and spend optimization across procurement categories.

Supply Chain & Stakeholder Coordination

• Coordinate closely with Warehouse, Manufacturing, PPMC, Finance, and other internal stakeholders to ensure uninterrupted material availability.
• Liaise with external stakeholders including suppliers, logistics providers, transporters, hospitals, receivers, and customs authorities, wherever applicable.
• Ensure timely delivery of materials and proactively resolve delays, shortages, quality issues, and supply disruptions.
• Coordinate the timely return and replacement of rejected, damaged, or non-conforming materials.
• Work closely with Warehouse teams to support effective inventory control and stock management.
• Verify the quantity, quality, condition, and expiry dates of received materials, wherever applicable.
• Ensure appropriate temperature monitoring and handling of temperature-sensitive materials in accordance with applicable requirements.

International Procurement & Logistics

• Manage and coordinate domestic as well as international procurement activities.
• Support import/export processes, including coordination with suppliers, logistics partners, customs, and other relevant stakeholders.
• Ensure procurement and logistics documentation is complete, accurate, and compliant with applicable regulations.
• Monitor international shipments and proactively address potential delays or supply chain disruptions.

Budgeting, MIS & Reporting

• Monitor open PRs, purchase commitments, and procurement spend to support budgeting and financial planning.
• Provide accurate and timely procurement data, analytics, and reports to senior management and the HOD.
• Prepare and submit weekly and monthly MIS reports covering procurement performance, open orders, spend, vendor performance, and delivery status.
• Analyze procurement data to identify trends, cost-saving opportunities, risks, and areas for improvement.
• Support annual budgeting, spend analysis, forecasting, and cost-control initiatives.

Compliance & Quality

• Ensure procurement activities comply with company policies, applicable regulatory requirements, quality standards, and internal controls.
• Maintain appropriate procurement documentation and records to support audits and regulatory inspections.
• Ensure adherence to relevant GMP/GDP and quality requirements applicable to pharmaceutical, biotechnology, and healthcare environments.
• Promote robust procurement practices that ensure quality, traceability, compliance, and supply continuity.

Leadership & Process Improvement

• Lead and mentor procurement team members, driving accountability, capability development, and individual performance.
• Establish efficient procurement processes, workflows, and controls to improve operational effectiveness.
• Identify opportunities for automation, process standardization, and digitalization of procurement activities.
• Drive continuous improvement initiatives focused on cost, quality, delivery, compliance, and operational efficiency.
• Support management in strategic procurement decisions and contribute to long-term supply chain planning.

Key Performance Indicators (KPIs)

• On-time delivery of products and materials.
• Achievement of procurement cost savings and cost optimization targets.
• Procurement spend managed within approved budgets.
• Vendor performance, quality, and service-level adherence.
• Compliance with applicable procurement, quality, and regulatory requirements.
• Effective temperature monitoring and timeline management for sensitive materials.
• Timely closure of PRs, POs, and procurement-related issues.
• Supply continuity and reduction of procurement-related disruptions.
• Continuous improvement in procurement processes and operational efficiency.
• Effective collaboration with internal and external stakeholders.

Qualifications & Experience

• Master's or Bachelor's degree in Supply Chain Management, Logistics, Business Administration, Commerce, or a related field.
• 8-10 years of relevant experience in procurement, sourcing, and supply chain management.
• Mandatory experience in the Pharmaceutical, Biotechnology, or Healthcare industry, preferably within a regulated environment.
• Strong working knowledge of ERP systems such as Tally, SAP, Oracle, or equivalent platforms for procurement planning and inventory management.
• Proven experience in vendor management, strategic sourcing, contract negotiation, and supplier development.
• Hands-on experience in both domestic and international procurement, including import/export processes.
• Strong understanding of regulatory compliance, quality standards, and procurement documentation, with knowledge of GMP/GDP preferred.
• Experience in budget planning, spend analysis, cost optimization, and procurement forecasting.
• Certification in Supply Chain or Procurement, such as APICS or CIPS, will be an added advantage.
• Strong proficiency in MS Excel, data analysis, reporting, and procurement analytics.

Desired Qualities

• Strong leadership capabilities with the ability to mentor, motivate, and drive team performance.
• Excellent analytical and problem-solving skills.
• Strong strategic thinking and commercial acumen.
• Ability to work independently while effectively collaborating with cross-functional teams.
• Ability to work under pressure and manage multiple priorities within strict timelines.
• Proactive approach with a strong willingness to learn and adapt.
• High level of attention to detail and commitment to process accuracy.
• Strong proficiency in Microsoft Office Suite and ERP systems.
• Excellent communication, negotiation, and interpersonal skills.
• Strong stakeholder management capabilities across internal teams, vendors, and external partners.
• Ability to analyze data, prepare presentations, and provide insights that support business decision-making.
• Strong ownership, accountability, and execution-oriented mindset.
• Ability to drive continuous improvement and operational excellence.

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