Manager, Vendor Management and Procurement

About the Team

The Finance Division (Finance) serves the entire organization and is under the direction of the Chief Financial Officer. Financeis responsible forseveral critical functions at SWIB andcomprisesfiveteams: Fund Administration (FA), Finance Operations (FinOps), Financial Planning & Analysis (FP&A), Vendor Engagement and Oversight (VEO),andPerformance.

VEO serves as SWIB’s central coordinator and process steward for vendor-related activities, including procurement support, vendor intake, diligence coordination, lifecycle administration, renewals, reporting, and issue tracking. The teamfacilitatesconsistent execution across the vendor lifecycle by helping business teams engage theappropriate partnersearly, including Legal, Operational Risk, Technology, Compliance, and Finance. VEO supports disciplined process management, documentation, escalation, and follow-through whileensuring thatdecision-makingauthorityremainswith the applicable business owners and subject-matter experts.

Position Overview 

This position willlead the VEOfunctionand teamand report directly to SWIB’s Chief Financial Officer.The position’s essential activities and attributes that the ideal candidate willpossessare included below.

Essential activities:

• In partnership with all SWIB stakeholders, serve as thecentralcoordinatorfor vendor-related activity, including intake, procurement support, diligence coordination, lifecycle administration, renewals, reporting, and issue tracking. 

• Maintain a clear and consistent vendor intake process that helps business teams engage theappropriate partnersearly, including Legal, Operational Risk,Technology, Compliance,and Finance. 

• Partner with Operational Riskinassessingvendor criticality, risktiering, ongoing monitoring expectations, resilience planning, risk acceptance, and exit planning.

• Collaborate with Legal to engage vendors, coordinaterenewalsand terminations, selectappropriate RFProutes, and manage vendor contract matters.

• Facilitate all elements ofvendor lifecycle administration, including onboarding, contract and renewal tracking, vendor records, segmentation support,and coordination of termination or offboarding activities. 

• Support vendor issue management bymaintainingescalation processes, tracking open items, coordinating stakeholder follow-up, and ensuring contractual, risk, service, or termination matters are elevated to theappropriate parties. 

• Coordinateprocurement-related processes, including RFx coordination, sole-source or simplified-bid documentation, supplier setup support, purchase-order coordination,budget impacts,and related reporting. 

• Lead continuous improvement of vendor management processes, reporting, templates, and governance practices to improve transparency, accountability, timeliness, documentation quality, and cross-functional collaboration.

The ideal candidate:

• Hasat least8yearsofexperience, with varied and progressively increasing responsibilities in financial services, vendor management, or project management roles

• Holds abachelor’s degree or higher 

• Confidently manages enterprise-level relationships and can command an executive audience

• Thrives in a project management role and can reliablycoordinate varied processes

• Is driven by resultswhile beinghighly focused on process andadherence to policies

• Is a self-starter with the ability to nimbly manage competing priorities

• Can efficiently consume, distill, and communicate complex issues

• Leverages their intellectual curiosity tocontinuouslylearn and develop their skills

• Approaches situations thoughtfully, and consistently engages with and values diverse perspectives from others

• Maintains composureanddemonstratesadaptability when navigatingunexpected situations

• Has led enterprise-level relationship formation and oversight 

• Challenges the status quo when appropriate

• Maintains strategic focus while evaluating tactical challenges