Sterling Personnel Inc. is looking for a Documentation Associate in the Houston, Tx area. In this role you will provide administrative and documentation support for Company’s operations. This position is responsible for maintaining accurate records, preparing reports and certificates, coordinating service documentation, supporting billing activities, and ensuring paperwork is completed accurately and on time. The role requires strong attention to detail, organization, professionalism, and the ability to handle time-sensitive information.
Work Schedule & Availability
Houston, Tx 77012
Full-time position.
Pay: $18 hour
Monday–Friday schedule, generally 8:00 AM–5:00 PM.
Must be available for occasional overtime, weekends, and after-hours/on-call responsibilities due to the time-sensitive nature of marine operations.
Essential Duties and Responsibilities
Prepare, type, update, and maintain daily maintenance and inspection reports.
Prepare letters, faxes, work orders, certificates, quotations, billing documents, and other marine department paperwork.
Maintain accurate logs of reports, jobs, vessels, sales orders, and completion dates.
Coordinate deliveries, exchanges, services, and related documentation.
Monitor inventory and maintain records of equipment available for future exchanges.
Prepare and maintain job folders and job control forms.
Complete service worksheets, certificates, factory certificates, and delivery documentation.
Prepare documentation and notifications required for U.S. Coast Guard-related services and inspections.
Maintain files and documentation required for audits and regulatory compliance.
Coordinate with drivers regarding equipment deliveries and ensure all required information is documented.
Generate certificates and prepare equipment for delivery or return to customers.
Enter and track equipment transfers and maintain accurate service records.
Prepare marine documentation for various inspection and service activities.
Review reports and documentation for accuracy before submitting them for processing.
Review billing paperwork to verify charges are accurate and complete invoicing procedures.
Verify shipping documents against logs to ensure all items are properly accounted for and immediately report discrepancies.
Follow up on open jobs and complete outstanding documentation required to close work orders.
Perform month-end reconciliation reports and process returned vendor certificates.
Maintain organized files and assist with photocopying, scanning, filing, and other general clerical duties.
Assist with inventory and supply needs as requested.
Provide backup support for phones and front-desk responsibilities when needed.
Cross-train with coworkers and assist other departments as necessary.
Qualifications & Skills
Must have a High School or GED Diploma
Must be able to pass Background, drug screening and credit check
2 years minimum of previous administrative, documentation, clerical, marine, industrial, or service-related experience preferred.
Type 45 words per minute.
Must know Outlook, Word and Excel
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to multitask and work effectively under time-sensitive conditions.
Ability to review documents and identify errors or discrepancies.
Ability to work independently while also functioning effectively as part of a team.
#BBA
PandoLogic. Keywords: Pick Up and Delivery Driver, Location: Houston, TX - 77007 , PL: 604051148
Numbers & Facts
Location
Houston, TX
Skills
Administrative Skillsunmatched
Billing Recordsunmatched
Delivery Drivingunmatched
Detail Orientedunmatched
Documentationunmatched
Documentation Reviewunmatched
Equipment Maintenance/Repairunmatched
Fax Machinesunmatched
File Maintenanceunmatched
High School Diplomaunmatched
Inventory Managementunmatched
Inventory Reportsunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
On Callunmatched
Organizational Skillsunmatched
Photocopyunmatched
Reconciliationunmatched
Record Keepingunmatched
Reporting Skillsunmatched
Returns Processingunmatched
Shipping Documentsunmatched
Support Documentationunmatched
Time Managementunmatched
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