Marine Sponsored Programs Coordinator

About Us

Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The universitys students select majors from five colleges:

• Business Administration
• Education
• Engineering and Computing
• Media, Arts, and Communication
• Science and Humanities

The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.

Job Summary

This position performs grant administration in support of the sponsored programs within the Department of Marine and Environmental Sciences. It requires excellent communication skills, a thorough knowledge of policies in higher education, a thorough knowledge of grants administration guidelines, office management proficiency, and working knowledge of budgets. This is a grant funded position. Continued employment is contingent upon availability of funding.

NOTE: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required eligibility verification form upon hire. This position does not offer sponsorship for employment visas.

Responsibilities

• Coordinate grant funded activities
• Maintain grant program budgets and databases
• Supports PI in reporting to external funding agencies
• Provide administrative support to grant-supported faculty, staff, and students
• Coordinate the monitoring and evaluation of programs and projects that are funded by grants
• Develop and maintain master files on grants and paperwork connected to programs funded by grants
• Complete all documents and forms required by grants in conjunction with Principle Investigator (PI)
• Prepare contract agreements, travel, honoraria, invoice payments, cash advances, requisitions, and P-card requests for research faculty, students, and vendors
• Provide grant support utilizing computer software
• Create and update internship applications, acceptance letters, outreach flyers, forms, and program books for various grant programs and creates/maintains grant related web pages
• Manage grant budgets and expenditures while adhering to grantor (especially federal) guidelines
• Maintain a calendar of critical due dates for interim and final reports
• Utilize interpersonal skills in working effectively with the chair, faculty and staff and in greeting the public
• Support research facility/vessel/vehicle operations via work request submission, calendar maintenance, and scheduling of student workers
• May be required to perform job related duties other than those specifically delineated in this position

Required Qualifications

• Bachelors degree and relevant work experience in higher education, grants, program coordination, accounting, or related field, OR 5 years of experience in higher education, grants, program coordination, business management, or accounting.
• Proven organizational and project management skills, including the ability to effectively manage competing priorities, consistently meet deadlines, and be meticulous with details.
• A background check and valid drivers license is required.

Preferred Qualifications

• Experience working with university processes, systems, and offices related to and/or involved in sponsored projects.
• Knowledge of grant funding policies and procedures and applicable local, state, and federal regulations.
• Familiarity with the software GeorgiaFirst Peoplesoft Financials, BANNER, and PAWS.

Proposed Salary

The proposed annual salary is $48,000.

Knowledge, Skills, & Abilities

• Knowledge or ability to learn necessary software including; Microsoft Word, Excel, Power Point, Publisher, Adobe Acrobat, WordPress or similar website content management, GeorgiaFirst, PeopleSoft Financials, BANNER, and PAWS.
• Skills in written and oral communication.
• Ability to interpret financial data and prepare budgets and financial grant reports.
• Ability to be discreet with personal information that may be needed for some grants such as employee salaries or upcoming projects.
• Ability to contribute to a positive working environment and maintain constructive and cooperative working relationships with others.

Apply Before Date

Review of applications will begin upon receipt. For best consideration, apply by July 6, 2026.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources at hr@savannahstate.edu. For technical support, please call the USG Service Desk at (877) 251.2644, or email support@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

At Savannah State University, five core values shape everything we do:

• Belonging - Building a community where all voices are valued and respected.
• Collaboration - Working together across disciplines and communities for shared success.
• Discovery - Pursuing knowledge, research, and exploration that expand horizons.
• Excellence - Committing to superior achievement in every endeavor.
• Resilience - Rising stronger through challenges with determination and adaptability.

These principles guide our culture, inspire our teams and define the kind of workplace we strive to build; one where every individual can thrive, contribute, and grow.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Savannah State University, as determined by Savannah State University, its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individuals age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individuals protected status; nor shall any individual be given preferential treatment because of the individuals protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

All employment processes and decisions, including but not limited to hiring, promotion, and tenure, shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for all such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the individual is being considered. At the core of any such decision is ensuring the institutions ability to achieve its mission and strategic priorities in support of student success.

For questions or more detailed information regarding this policy please contact the Savannah State University, Office of Human Resources at hr@savannahstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at hr@savannahstate.edu.

Special Applicant Instructions

• Applicants must include a list containing the name, e-mail address and telephone number for three (3) professional references (e.g. supervisor, mentor, colleague).
• Applicants must upload transcript(s) with the application. Unofficial are acceptable. Official transcript(s) required upon hire.