Administrative Skills, Communication Skills, Corporate Messaging, Establish Priorities, Expense Reports, High School Diploma, Insurance Documentation, Leadership, Logistics, Mail Processing, Manufacturing, Marketing, Marketing Communications, Microsoft Excel, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Negotiation Skills, Office Management, Operational Support, Persuasion Skills, Quality Assurance, Quality Management, Time Management, Warehousing, Willing to Travel
We are now hiring for a Marketing Administrative Assistant for a Manufacturing company in San Marcos, TX. Please submit your resume to this posting and call our office at 830-629-2525 for more information.
Pay: $21/hr
Schedule: Full-time 40-hour hybrid position. Tuesday, Wednesday & Thursday in office as needed.
Administrative Support Responsibilities – Marketing and Communications:
- Provide high-level administrative and operational support to the Marketing & Communications Department under the direction of the Communications, Manager.
- Manage sophisticated correspondence, scheduling, and coordination for marketing and communications team, ensuring effective prioritization and follow-up.
- Track marketing-related expenses and prepare accurate expense reports using Concur.
- Manage the marketing office and oversee the organization and inventory of the marketing warehouse, including storage, distribution, and replenishment of marketing materials and promotional items.
- Review, proof, and coordinate marketing literature and materials to ensure brand consistency, accuracy, and alignment with corporate messaging prior to distribution.
- Plan, organize, and support marketing-led events, employee engagement activities, and company functions in collaboration with Communications and local leadership.
- Administer, organize, and maintain marketing, quality assurance, and training documentation to ensure accuracy, accessibility, and compliance.
- Perform additional administrative and marketing support duties as assigned to support departmental objectives and business initiatives.
- Source, manage, maintain and train departments and individuals on ordering platform for promotional and print items.
Office Management Responsibilities:
- Manage day-to-day office operations coordinating effectively with Marketing, Communications, IT, and other departments locally and globally.
- Serve as a welcoming and professional first point of contact by handling incoming calls and inquiries with discretion, courtesy, and professionalism.
- Support office logistics related to marketing activities, meetings, and events, ensuring smooth execution and minimal disruption.
- Provide backup support for administrative and operational tasks across the Marketing and Communications teams as needed to maintain continuity and efficiency.
- Will need the ability to travel to the Austin location as needed.
Qualifications & Experience:
- Minimum of High School Diploma, Bachelors' Degree preferred.
- 6 to 8 years' experience as an administrative assistant.
- 2+ years of office experience
- Excellent communication skills including presentation, persuasion, and negotiation skills.
- Must be able to communicate effectively and remain calm and courteous under pressure.
- Demonstrated ability managing multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a fast-paced environment.
- Proficiency of all Microsoft applications including: Microsoft Word, Excel. PowerPoint, Teams, etc. at an intermediate to advanced level, as well as ability to quickly master other internal systems.
- Must be able to work onsite (3 days/week).