Administrative Skills, Billing, Budget Management, Clinical Support, Communication Skills, Computer Skills, Content Development, Detail Oriented, Documentation, File Maintenance, Inventory Management, Leadership, Marketing, Marketing Communications, Marketing Strategy, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Support, Operations Management, Order Management, Organizational Skills, Plan Meetings, Project Schedule, Project/Program Coordination, Reconciliation, Record Keeping, Team Player, Time Management
Description
At The Iowa Clinic, we're locally owned, physician-led, and proud to make decisions right here in Central Iowa. Our Marketing & Communications team plays an important role in supporting the Clinic's growth, reputation, and patient experience-and we're looking for an organized, detail-oriented professional to help keep everything running smoothly.
This role is ideal for someone who enjoys administrative tasks, coordinating projects, managing details, supporting a team, and creating structure in a fast-paced environment. While you will work closely with marketing initiatives, this is primarily an administrative and operational support role rather than a marketing strategy or content creation position.
What You'll Do
As the Administrative Coordinator, you'll help ensure requests, events, and day-to-day operations stay organized and on track.
Your responsibilities will include:
- Serving as the primary point of contact for incoming marketing and communications requests.
- Assisting with clinic visits, community outreach efforts, and internal initiatives through logistical and administrative support.
- Processing invoices, maintaining records, and assisting with budget tracking and reconciliation.
- Managing inventory, ordering, organization, and distribution of promotional items and apparel.
- Coordinating meetings, schedules, project follow-up, and other administrative functions that support team effectiveness.
- Maintaining organized files, records, and documentation to ensure operational efficiency.
Success in This Role Looks Like
You enjoy being the person who keeps everyone organized.
You are:
- Highly organized and detail-oriented.
- Comfortable managing multiple priorities at once.
- Proactive and dependable.
- Skilled at following processes and maintaining accurate records.
- A strong communicator who works well with a variety of departments.
- Someone who finds satisfaction in supporting a team and helping projects move efficiently from start to finish.
Qualifications
Education
- Bachelor's degree or equivalent work experience required.
Experience
- One year of experience in an administrative, project coordination, operations support, creative traffic management, or related role.
- Strong computer skills, including:
- Canva
- Asana
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
Healthcare experience is not required.
Why The Iowa Clinic?
We believe great employees deserve a great workplace.
Benefits include:
- One of Central Iowa's best 401(k) programs, including employer match and profit sharing
- Employee incentive opportunities
- Generous PTO and paid holidays
- Health, dental, and vision insurance
- Professional development opportunities
- Wellness incentives of up to $350 annually
- Volunteer opportunities throughout the community
- Employee recognition programs
- Transparent communication and collaborative leadership
In addition, you'll enjoy a culture that values teamwork, connection, and fun, with events such as Iowa Cubs outings, Adventureland Day, holiday celebrations, employee appreciation events, and more.