Marketing Administrator

Position Details:

The Marketing Administrator supports proposal development, business development tracking, and marketing 

operations for a construction management firm serving public agencies. This role requires strong organization, 

attention to detail, and the ability to manage multiple deadlines in a compliance-driven environment.

Work Model: 

This is a fully on-site position requiring in-person attendance five (5) days per week.

Daily Responsibilities: 

• Monitor bid sites; download RFP/Qs.

• Proposal support; format and proof content.

• Maintain department libraries 

• Update reference documents

• Track and manage calendar of trade shows and industry events.

• Perform reformatting, resizing, and revisions.

• Proactively monitor list of active Business Enterprise Certifications 

• CRM Database entry and maintenance. 

• Additional responsibilities as needed.

Required Qualifications (Experience, Education, Certifications, Clearances, etc.):

Experience

• BA in Business Marketing, Administration, Journalism, Communications, or a related field, OR 3-5 years of 

marketing experience, preferably within AEC, construction management, architecture, engineering, or 

related professional services industries

• Working knowledge of public agency procurement processes (RFQ/RFP, SOQ, compliance forms)

• Experience formatting and assembling compliant proposals in deadline-driven environments

Technical Skills

• Proficiency in: Adobe Creative Suite (InDesign); Microsoft Office (Word, PowerPoint, Excel); CRM systems 

(Deltek VantagePoint)

• Strong proofreading and formatting skills with high attention to detail

• Ability to reformat graphics, resize images, and adjust layouts for proposal compliance

Core Competencies

• Exceptional attention to detail and proofreading ability

• Ability to track multiple bid sites and manage deadlines independently

• Strong time management and prioritization skills

• Clear written communication skills with a willingness and capacity to improve

• Professional judgment when handling certification documentation and compliance tracking 

• Ability to work under deadline pressure with composure

• High aptitude for learning in a fast-past environment

• Comfort leveraging AI-assisted tools to improve efficiency and quality

Preferred Qualifications:

• Experience with Federal Government procurement processes and working with SF330s

• Familiarity with California public procurement processes

• Experience tracking Business Enterprise Certifications (SB, DVBE, DBE, etc.)

• Understanding of construction terminology and project delivery methods

Who Are You?

• You bring a positive, professional attitude and approach your work with a willingness to learn and contribute 

• You are organized, dependable, and responsive

• You pay close attention to details and notice when information is missing or inconsistent

• You ask questions early when something is unclear

• You keep information accurate, current, and easy to locate

• You manage multiple priorities well and stay focused when deadlines overlap

• You plan ahead and keep calendars, certifications, and tracking information up to date

• You communicate clearly and professionally with different team members

• You take feedback seriously and apply it consistently

• You are comfortable learning new tools, systems, and processes

• You take ownership of your responsibilities and follow tasks through to completion