Marketing Coordinator

Payrate: $22.00 - $23.00/hr.
 
Summary:
The Client's Global Events organization delivers customer engagement experiences through conferences, hybrid events, third-party activations, and executive programs worldwide. Reporting to the Head of Sponsorship, the Sponsorship Operations Specialist serves as the operational backbone of the Client's sponsorship business. You will manage sponsorship agreements, invoicing, payment tracking, sponsor benefits, and workflow administration across the Client's global event portfolio, including flagship conferences, industry events, third-party events, and executive programs. This role is ideal for an early-career professional seeking to build expertise in sponsorship operations, event management, and revenue operations within a global organization.
 
Responsibilities:

• Manage sponsorship agreements from approved proposal through contract execution, invoicing, payment collection, fulfillment tracking, and reconciliation.
• Prepare and administer sponsorship agreements using approved templates, ensuring benefits, deliverables, pricing, and commercial terms are accurately reflected.
• Create, distribute, and track sponsor invoices while monitoring payment status and collections.
• Proactively monitor outstanding invoices, coordinate payment follow-up activities, and partner with Finance to reduce aging receivables.
• Maintain complete, audit-ready sponsorship documentation, including contracts, invoices, approvals, and payment records.
• Manage sponsorship workflows within Wrike, ensuring milestones, approvals, and deliverables remain on track.
• Partner with Legal, Finance, Procurement, Marketing, and agency teams to support contract execution and sponsorship fulfillment.
• Support revenue reporting, forecasting, reconciliation, and operational tracking activities.
• Develop, document, standardize, and continuously improve operational processes, workflows, and governance processes to improve efficiency and scalability.
• Support sponsorship team leads with sponsor fulfillment and program execution activities.
• What Success Looks Like
• Timely processing of sponsorship contracts, invoices, and payment collections.
• Reduction in outstanding receivables and aging invoices.
• Accurate sponsor benefit fulfillment and documentation.
• High-quality data integrity across sponsorship and financial systems.
• Effective management of multiple sponsorship programs with minimal supervision.
• About You
• You are a proactive, detail-oriented operations professional who enjoys improving processes, collaborating across teams, and delivering high-quality results in a fast-paced environment.

• Bachelor's degree in Business, Marketing, Communications, Finance, Event Management, or a related field preferred.
• 2–5 years of experience in sponsorship operations, contract administration, project coordination, finance operations, revenue operations, or related disciplines.
• Experience managing contracts, invoicing, payment tracking, collections, or financial administration processes.
• Strong organizational, project management, and prioritization skills.
• Excellent written and verbal communication skills with the ability to collaborate effectively across internal stakeholders and cross-functional teams.
• Proficiency in Microsoft Excel, including VLOOKUPs, reporting, and data management.
• Proficiency in Microsoft PowerPoint, including flowcharts, process documentation, and presentations.
• Experience with project management, event management, CRM, or financial systems (such as Wrike, RainFocus, Salesforce, or Fusion Applications) is a plus.
• General understanding of accounting concepts, including accruals, expenses, invoicing, and revenue collection preferred.
• Ability to work effectively across global teams and highly matrixed organizations.
• Experience supporting sponsorship programs, partner marketing initiatives, conferences, or large-scale events is preferred.
• Travel required up to approximately 5–10%, including domestic and international travel as needed.

• Self-starter with strong ownership and follow-through.
• Continuous improvement mindset with a focus on finding better ways of working.
• Exceptional attention to detail and operational accuracy.
• Ability to manage multiple priorities and deadlines.
• Strong problem-solving, communication, and collaboration skills.
• Experience working in matrixed corporate environments involving Finance, Legal, Procurement, and Marketing stakeholders.

 
Pay Transparency: The typical base pay for this role across the U.S. is: $22.00 - $23.00 /hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match,  life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law. 

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