Marketing Coordinator - Proposals (RFP Responses)

Marketing Coordinator

Marketing at Gensler is where strong marketers become great ones, and the Marketing Coordinator role is where that arc begins. We're looking for a candidate who is ready to take on real ownership, learn fast, and grow inside one of the largest, most experienced marketing teams in the industry, someone whose curiosity, instincts, and skillset are starting to outpace their current role. Our marketers are valued not only for what they produce, but for what they bring to the table: the questions they ask, the ideas they raise, the relationships they build, and the way they sharpen how we tell our story. The Marketing Coordinator role is where those instincts start to take shape, alongside the production fluency, design judgment, and strategic thinking that define a strong marketer. As a Marketing Coordinator, you will partner with senior marketers, principals, designers, and strategists on pursuits for some of the most influential organizations in the Southeast Region and beyond. This role is part producer, part collaborator, part student of the craft. You will own the start-to-end production of marketing collateral and proposal sections, contribute to pursuit planning, and learn directly from marketers who shape how Gensler competes. You will work with a global network of marketers with access to Gensler's research and thought leadership platforms — including the firm's Workplace Survey and global benchmarking data — to ground your work in real insight. The work is fast-paced and rarely the same twice: a flagship financial services headquarters one week, a global media campus the next, an AI hub the week after. As you progress, you will develop the strategic instincts, design fluency, production rigor, and relationship range to move from supporting pursuits to helping shape them. You'll join one of the firm's most experienced marketing teams supporting work across 33 practice areas. The team brings a high level of craft, rigor, and generosity to the work. You'll work closely with them, collaborate daily, and build the kind of dynamic that only forms inside a team that takes its work seriously. Every Coordinator is paired with a senior marketer for the first six months to accelerate ramp-up and ensure direct mentorship from day one. Within 90 days, you'll be producing high-quality proposal sections and collateral with minimal revisions, oriented to studio workflows and brand standards. By six months, you'll be a trusted production partner to senior marketers, owning end-to-end execution on mid-size pursuits. By twelve months, you'll be contributing to pursuit strategy decisions and identified for stretch projects and increased ownership. At Gensler, we bring the scale, complexity, and support to help strong marketers specialize, lead, or build new professional lanes where their interests, capabilities, and the firm's needs intersect.

Your Role

You've spent the last few years building real skills: proposal production, design, writing, project management. You can handle volume. You're the one who catches the typo on page 47. You know how to make something look good and read well, and you want deeper involvement in pursuit strategy. You're a strong writer with sharp visual instincts and a natural eye for detail. You're calm under pressure because you've been there — fast turnarounds, multiple deliverables, and last-minute pivots. You ask smart questions, raise your hand when you need help, and just as readily raise it when you see a way to make something better. You're curious about new tools and techniques, alert to where technology can give the team an edge and are energized by figuring out smarter ways to work. This isn't a fit for someone content to stay in a narrow production lane. It's a fit for someone who wants to grow into a real marketing leader.

What You Will Do

• End-to-end production of marketing collateral, BD assets, and proposal sections - taking real responsibility, not just executing tasks
• Partnership with marketing specialists and leaders on proposal development, design, and writing in alignment with Gensler's brand standards
• Contribution to pursuit planning and win strategy conversations
• Multiple parallel projects and deadlines, with the discipline to manage them without sacrificing quality
• Marketing resources — resumes, case stories, project libraries — kept current, accurate, and trusted
• Deep familiarity with Gensler's portfolio, practice areas, and firm-wide capabilities
• Special projects that elevate the quality of our marketing output

Your Qualifications

• 1-5 years of marketing or communications experience
• Bachelor's degree in Marketing, Communications, Graphic Design, Journalism, Business, Architecture, Interior Design, or a related field
• Proficiency in Adobe InDesign
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong graphic design and visual communication skills
• Excellent written and verbal communication
• Strong organizational skills and ability to manage multiple deadlines
• Learning mindset — curious about emerging tools and technologies, open to new ways of working, and motivated to keep growing
• Proficiency in Photoshop, Illustrator, or Premiere Pro
• Familiarity with Google Slides, Miro, or AI-enabled creative/workflow tools
• Experience at an architecture, interior design, or AEC firm is a plus

To be considered, please submit a cover letter, resume, and 2–3 work samples or a portfolio. Your cover letter should address the key characteristics highlighted in this position description and communicate why your skillset, experience, and background make you a strong fit for this role. Gensler's Southeast Region marketing team is actively growing. We are considering candidates across multiple levels and encourage you to apply to the role that best matches your experience. If you're between levels or unsure, apply to either and we will evaluate fit holistically.

*This role is not remote; we look forward to working with our new Marketing Coordinator in Washington, D.C., Raleigh, NC, or Charlotte, NC.

**The estimated base salary range for this position in the Washington, D.C. office is $65,000-80,000, plus eligibility for bonuses and a comprehensive benefits package, with final compensation contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.