Marketing Coordinator

Position Overview

Ultimate Staffing Services is actively seeking a dedicated Marketing Coordinator to join a dynamic team in San Rafael, California. This hybrid role offers the chance to work on exciting marketing operations projects with a leading company. The Marketing Coordinator will support logistics for the Communications team, acting as the primary point of contact for cross-portfolio marketing operations. This position is focused on managing timelines, tracking deliverables, and ensuring alignment across multiple departments.

Responsibilities

• Serve as the primary marketing liaison to the Real Estate Management Department.
• Receive, triage, and track marketing requests related to property transitions and portfolio updates.
• Coordinate all projects in Asana, assign tasks, and ensure deadlines are met.
• Lead weekly Asana review meetings and maintain workflow visibility.
• Ensure internal organization and documentation across multiple concurrent projects.
• Support the audit and launch readiness of the corporate property website.
• Coordinate monthly meetings with Compliance; document notes and track priority actions.
• Attend Property Transition meetings and compile detailed specification sheets.
• Track progress and ensure timely completion of transition deliverables.
• Administer and report on digital marketing platforms, including Zillow, Apartments.com, Google, and Facebook.
• Process and track platform-related invoices, ensuring proper documentation and follow-through.
• Write and manage copy for print and digital advertising, including newspapers and radio spots.
• Coordinate monthly meetings with Property Management leadership to determine priority marketing needs.
• Plan and coordinate photoshoots, including booking photographers and managing final image delivery.
• Maintain the All-Portfolio Tracker and ensure data accuracy across systems.
• Actively participate in the Injury and Illness Prevention Plan and maintain regular and predictable attendance.

Required Skills & Qualifications

• Strong project management and organizational skills.
• Ability to work quickly and accurately in a high-volume, deadline-driven environment.
• Strong administrative skills with exceptional attention to detail.
• Experience working with data, reporting, and analytics.
• Proficiency with Asana or similar project management tools.
• Solid copywriting skills and understanding of traditional marketing frameworks.
• Comfort leveraging templates, automation, and AI tools to improve efficiency.
• Clear written and verbal communication skills.
• Ability to follow established processes and detailed specifications.

Work Hours

Monday - Friday

Benefits

The role offers a competitive hourly rate ranging from $32.00 to $35 per hour. The position is hybrid, requiring 2 days onsite per week in San Rafael, CA, with core collaboration days from Tuesday to Thursday.

Additional Details

The Marketing Coordinator position is ideal for someone looking to make a meaningful impact within a team-oriented environment, while also having the opportunity to develop and enhance their skills in marketing operations.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.