Location: Tulsa, OK (with occasional travel to Oklahoma City and other program sites)Reports To: Sr. Director of Creative and MarketingDepartment : Creative and MarketingFLSA Status : ExemptSchedule: M-F 7:30am - 4pm,52weeks/yearAbout Little Light HouseLittle Light House is a faith-based nonprofit organization providing free special education and therapy services to children with special needs and their families. Through our Developmental Center, Family Learning Center, Mobile Classroom, and Little Light House Academy, we serve families with a transdisciplinary team approach, demonstrating that every child is more than a diagnosis.Position OverviewThe Marketing Coordinator is support to the Creative and Marketing department, a highly organized, detail-oriented teammate who keeps projects moving, timelines on track, and the day-to-day rhythm of the department running smoothly. This role supports general marketing efforts across Little Light House, assists with content creation, manages project timelines, and provides essential administrative support to the Senior Director of Creative and Marketing and the broader team.The ideal candidate is a proactive problem-solver who thrives in a fast-paced, mission-driven environment, loves bringing order to creative chaos, and is passionate about using their skills to advance the mission of Little Light House.Principal Duties and ResponsibilitiesGeneral Marketing SupportAssist with the execution of marketing campaigns across digital, print, social, and email channelsSupport the planning and promotion of LLH events, programs, and fundraising initiatives in both Tulsa and Oklahoma CityCoordinate with internal departments (Philanthropy, Events, Programs, Outreach) to gather information, photos, and assets needed for marketing materialsMaintain marketing calendars and ensure key dates, deadlines, and deliverables are visible across the teamSupport brand consistency by helping monitor materials produced internally and by external partnersAssist in tracking marketing performance metrics and compiling reports for leadershipProject Management & Timeline PlanningManage the department's project management system (Asana, Monday.com, or equivalent), keeping all projects current, assigned, and on scheduleBuild and maintain project timelines for campaigns, events, and creative deliverablesCoordinate with the Social Media Coordinator, Graphic Designer, and Web Developer to ensure smooth handoffs and timely deliveryTrack project requests submitted to the Marketing Department and ensure they move through the approval and production workflowSend reminders, status updates, and meeting recaps to keep stakeholders informedIdentify bottlenecks and proactively raise issues to the Senior Director before they impact deadlinesContent Creation SupportAssist with copywriting for social media, email, web pages, newsletters, event materials, and internal communicationsHelp capture content (photos, short videos, quotes, stories) at events, programs, and around campus when neededSupport the Content Coordinator with content scheduling, captioning, and basic editingDraft talking points, scripts, and supporting materials for marketing initiativesHelp maintain an organized content library (photos, video clips, testimonials, approved assets)Department Administrative SupportProvide administrative support to the Senior Director of Creative and Marketing, including calendar coordination, meeting prep, agenda creation, and follow-up trackingMaintain departmental files, documents, vendor contacts, and brand resourcesProcess invoices, purchase orders, and expense reports for the departmentCoordinate vendor relationships, including print, promotional, and merchandise vendorsSupport onboarding of new team members, interns, and volunteers within the Creative and Marketing departmentSchedule department meetings, take notes, and track action itemsManage incoming marketing requests from other departments and route them appropriatelyServe as a friendly, responsive point of contact for staff across the organization who need marketing or creative supportRepresent the Creative and Marketing team in cross-departmental meetings as neededContribute ideas, energy, and a team-first attitude to brainstorms, planning sessions, and creative reviewsProvide backup support for other team members during peak seasons, events, or campaignsQualifications & SkillsRequiredBachelor's degree in Marketing , Communications, Business, or a related field — or equivalent professional experience1–3 years of experience in a marketing, communications, project coordination, or administrative support roleExceptional organizational skills and a sharp eye for detailStrong written and verbal communication skillsProficiency with Microsoft Office and/or Google WorkspaceExperience with (or aptitude to quickly learn) project management tools such as Microsoft TeamsAbility to juggle multiple projects and deadlines without losing track of the detailsA proactive, solutions-oriented mindset and a willingness to roll up your sleevesComfortable working in a team-focused, mission-driven, faith-based environmentPassion for children with special needs and nonprofit workPreferredExperience supporting a creative, marketing, or communications teamFamiliarity with Mailchimp, Canva, basic Adobe Creative Suite, or similar toolsLight photography or videography skills (smartphone-quality content capture)Experience working with vendors, printers, or external partnersBackground in event marketing or nonprofit communications#J-18808-Ljbffr