Marketing Project Coordinator - MPC 0604 VG#03

Job Title: Marketing Project Coordinator
Location: Bolingbrook, IL (Hybrid)
Job Type: Contract (6+ Months, Possible Extension)

Schedule

• Day Shift
• 8:00 AM – 5:00 PM
• Hybrid work model with periodic onsite presence required

Position Overview

We are seeking a highly organized and detail-oriented Marketing Project Coordinator to support the execution of creative and marketing initiatives across multiple channels. This role is responsible for coordinating workflows, managing timelines, and facilitating communication between cross-functional teams to ensure timely and efficient delivery of creative assets. The ideal candidate thrives in a fast-paced environment and demonstrates strong project coordination and communication skills.

Key Responsibilities

Creative Operations & Project Execution

• Support end-to-end creative project workflows including intake, briefing, scheduling, and delivery tracking
• Gather project requirements and identify risks, gaps, and timeline concerns
• Maintain project timelines, status reports, and workflow documentation
• Ensure projects progress efficiently through all phases of the creative lifecycle
• Monitor deliverables and assist teams in meeting deadlines

Workflow, Communication & Coordination

• Coordinate communication between creative teams, stakeholders, and external partners
• Organize meetings, status updates, project reviews, and team stand-ups
• Document meeting notes, action items, and follow-ups
• Escalate risks, delays, and resource constraints when needed
• Support cross-functional collaboration across teams

Tools, Systems & Reporting

• Maintain accurate tracking in project management tools such as Workfront and Monday.com
• Assist with workflow optimization and process improvements
• Organize and maintain project files, documentation, and templates
• Generate project status reports and updates

Collaboration & Team Support

• Partner with creative, design, and production teams to support delivery
• Collaborate with strategy, sales, and account teams on marketing initiatives
• Contribute to a collaborative, solution-oriented environment
• Support operational efficiency and continuous improvement efforts

Qualifications

• Bachelor’s degree in Marketing, Business, Design, Project Management, or related field (preferred)
• 2–4+ years of experience in project coordination, creative operations, or project management
• Experience supporting marketing, creative, or agency teams preferred
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• Ability to manage multiple projects in a fast-paced environment

Technical Skills

• Proficiency in project management tools (Workfront, Monday.com)
• Familiarity with collaboration tools such as Figma (preferred)
• Strong Microsoft Office skills, especially PowerPoint
• Understanding of digital media channels (social, video, onsite/offsite media) preferred

Core Competencies

• Detail-oriented with strong problem-solving abilities
• Effective stakeholder management and collaboration skills
• Ability to prioritize and manage competing deadlines
• Passion for creative execution and operational excellence

Working Conditions

• Hybrid work environment with a mix of remote and onsite work

For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.

About Navitas Healthcare, LLC:It is a Joint Commission Certified / WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided, and your salary will be discussed upfront.