Clinical Medicine, Communication Skills, Continuous Improvement, Cross-Functional, Detail Oriented, Digital Media, Documentation, Establish Priorities, File Maintenance, Healthcare, Hospital, Marketing, Meeting Minutes, Microsoft Office, Microsoft PowerPoint, Multitasking, Operational Strategy, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Production Support, Project Execution, Project Management Software, Project Tracking, Project/Program Coordination, Project/Program Management, Requirements Management, Risk Analysis, Sales Strategy, Status Reports, Team Player, Time Management, Writing Skills
Job Title: Marketing Project Coordinator
Location: Bolingbrook, IL (Hybrid)
Job Type: Contract (6+ Months, Possible Extension)
Schedule
- Day Shift
- 8:00 AM – 5:00 PM
- Hybrid work model with periodic onsite presence required
Position Overview
We are seeking a highly organized and detail-oriented Marketing Project Coordinator to support the execution of creative and marketing initiatives across multiple channels. This role is responsible for coordinating workflows, managing timelines, and facilitating communication between cross-functional teams to ensure timely and efficient delivery of creative assets. The ideal candidate thrives in a fast-paced environment and demonstrates strong project coordination and communication skills.
Key Responsibilities
Creative Operations & Project Execution
- Support end-to-end creative project workflows including intake, briefing, scheduling, and delivery tracking
- Gather project requirements and identify risks, gaps, and timeline concerns
- Maintain project timelines, status reports, and workflow documentation
- Ensure projects progress efficiently through all phases of the creative lifecycle
- Monitor deliverables and assist teams in meeting deadlines
Workflow, Communication & Coordination
- Coordinate communication between creative teams, stakeholders, and external partners
- Organize meetings, status updates, project reviews, and team stand-ups
- Document meeting notes, action items, and follow-ups
- Escalate risks, delays, and resource constraints when needed
- Support cross-functional collaboration across teams
Tools, Systems & Reporting
- Maintain accurate tracking in project management tools such as Workfront and Monday.com
- Assist with workflow optimization and process improvements
- Organize and maintain project files, documentation, and templates
- Generate project status reports and updates
Collaboration & Team Support
- Partner with creative, design, and production teams to support delivery
- Collaborate with strategy, sales, and account teams on marketing initiatives
- Contribute to a collaborative, solution-oriented environment
- Support operational efficiency and continuous improvement efforts
Qualifications
- Bachelor’s degree in Marketing, Business, Design, Project Management, or related field (preferred)
- 2–4+ years of experience in project coordination, creative operations, or project management
- Experience supporting marketing, creative, or agency teams preferred
- Strong organizational, multitasking, and time management skills
- Excellent written and verbal communication skills
- Ability to manage multiple projects in a fast-paced environment
Technical Skills
- Proficiency in project management tools (Workfront, Monday.com)
- Familiarity with collaboration tools such as Figma (preferred)
- Strong Microsoft Office skills, especially PowerPoint
- Understanding of digital media channels (social, video, onsite/offsite media) preferred
Core Competencies
- Detail-oriented with strong problem-solving abilities
- Effective stakeholder management and collaboration skills
- Ability to prioritize and manage competing deadlines
- Passion for creative execution and operational excellence
Working Conditions
- Hybrid work environment with a mix of remote and onsite work
For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.
About Navitas Healthcare, LLC:It is a Joint Commission Certified / WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided, and your salary will be discussed upfront.