Marketing Proposal Coordinator

What You'll Do:

• Support the full life cycle of proposals (pre-positioning, RFPs, RFQs, SOQs) from opportunity review to final delivery.

• Collaborate with Practice Area Leaders and the Marketing Team to develop pursuit strategy, win themes, and differentiators.

• Create, edit, and polish proposal content including project descriptions, staff resumes, and tailored narratives.

• Support maintenance of the firm’s proposal library, boilerplate, resumes, and project data sheets.

• Track deadlines, coordinate inputs from multiple stakeholders, and ensure on-time submission.

• Partner with marketing staff on brand consistency, design standards, and digital asset management.

• Support improvement of proposal processes, tools, and templates for efficiency and quality.

What You Bring:

• Bachelor’s degree in Marketing, Communications, Architecture/Design, or related field.

• 2+ years of experience in proposal management or marketing within Architecture, Engineering, or Construction (AEC).

• Strong writing, editing, and storytelling skills with an eye for clarity and persuasion.

• Proficient in Adobe InDesign and other Adobe products.

• Detail-oriented, organized, and able to juggle multiple deadlines.

• Collaborative mindset with ability to work across studios and with senior leaders

• Strong communication skills.

• Strong sense of visual storytelling with the ability to understand how layout, color, typography and imagery work together to support a message.

• Working knowledge of standard business software (Word, Excel, PowerPoint, Outlook, etc.) required.