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Marketing/Proposal Coordinator II

Passero Associates

Rochester, NY

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JOB DETAILS
SKILLS
Administrative Skills, Adobe InDesign, Adobe Product Family, Architectural Design, Aviation Industry, Brand Marketing (Branding), Civil Engineering, Cloud Computing, Construction, Construction Administration, Construction Inspection, Consulting, Consumer Branding, Creative Design, Customer Relationship Management (CRM), Deltek Accounting Software, Detail Oriented, Editing, Engineering Consulting, Interpersonal Skills, Interviewing Skills, Maintain Compliance, Marketing, Microsoft Office, Multitasking, Organizational Skills, Product Reviews, Professional Services, Project Development, Project Engineering, Project/Program Management, Proposal Development, Proposal Schedule, Proposal Writing, Regulatory Compliance, Request for Proposals (RFP), Research Skills, Strategic Planning, Structural Engineering, Surveying, Sustainability, Team Player, Technical Editing, Technical Strategy, Technical Writing, Time Management, Transportation Planning, Visual Communication, Writing Skills
LOCATION
Rochester, NY
POSTED
Today
Position Overview

Passero is actively searching for an experienced marketing professional to lead proposal efforts from our Rochester, NY office.

In this role, your primary responsibility will be leading proposals and presentations, providing support and guidance from pre-RFP positioning through to interview stage. Subject matter may include planning, architecture, engineering consulting, and other professional services. The ideal candidate will bring experience in the A/E/C industry with proposal compliance, writing skills, and creative design ideas.

This will be an in-office position with the potential to move to a hybrid schedule with a combination of both remote and in-office.

Responsibilities will include, but not be limited to:

  • Collaborate with project managers and regional and Business Unit Leaders on pursuits, including responses to requests for qualifications (RFQ) and requests for proposals (RFP).
  • Focus on technical accuracy, strategic messaging, and compliance with client requirements, and brand adherence.
  • Lead pursuits from capture through interview stage, as required, which may include teams across disciplines/geographies.
  • Create detailed outlines and draft initial content, compliance lists, and proposal schedules, with the ability to pivot if requirements change.
  • Lead preparation of non-technical proposal sections such as covers, past performance, and resumes/staffing.
  • Compile and edit technical content, based on information provided by project managers, engineers, architects, and internal subject matter experts to create cohesive cover letters, executive summaries, project understanding/approach, and other technical sections.
  • Ability to interpret content and enhance messaging with infographic charts, tables, and diagrams.
  • Conduct background research, coordinate consultant materials, customize project profiles and team information, and develop strategic graphic layouts tailored to specific pursuits.
  • Lead pursuit kick-off calls to address positioning, submittal outline, responsibilities/action items, and proposal schedule.
  • Facilitate reviews for assigned pursuits, and apply lessons learned to add value to proposal content.
  • Review work product to ensure accuracy, consistency, clarity, grammar, and compliance with client requirements and firm standards.
  • Support and strengthen firmwide branding standards and messaging consistency.
  • Support tasks as needed for marketing and proposal development.
Minimum Qualifications
  • Bachelor's degree in marketing, business, communications, or a related field.
  • 5+ years experience preparing written responses to RFQs/RFPs
  • Proficiency in Adobe InDesign and Microsoft Office is required, experience with additional Adobe Create Cloud Suite is a plus.
Preferred Qualifications
  • Working knowledge of, and interest in, the A/E/C industry
  • Strong proposal writing and editing skills, including grammar and style.
  • Experience with Client Relationship Management (CRM) platforms, preferably Deltek Vantagepoint.
  • Strong organizational skills, attention to detail, and proven ability to collaborate effectively with engineers, project managers, and technical staff.
  • Highly skilled in both written and visual communication, with the ability to synthesize technical engineering content into clear messaging.
  • Comfortable working independently and within a team environment, managing multiple concurrent deadlines.
  • An exemplary work ethic, strong time management, adaptability, and a creative, solutions-oriented approach to proposal development challenges.
  • Initiative, skill, and personal commitment to manage multiple projects and details concurrently, follow up, and bring tasks and projects to full completion.
  • Professional demeanor and excellent interpersonal skills.


About Passero: founded in 1972, Passero Associates has a staff of more than 180 professionals in nine offices providing high-quality, value-oriented architecture, aviation, civil and structural engineering, planning, transportation, and survey services throughout the northeastern, southeastern, and midwestern United States.

As a full-service professional AEC firm, our technical teams specialize in traffic engineering, sustainability, program management, design-build, construction observation, 3D visualization, and virtual infrastructure services and solutions. We have the resources needed to manage all aspects of your project that ensure adherence to schedule, quality, and cost. Passero develops projects that our clients can be proud of for years to come.

At Passero Associates, Our People Make the Difference.

Service. Solutions. Results.

EOE/AA - Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.Passero Associates is committed to leveraging the talent of a diverse workforce to better serve our clients, our people and the community.

Passero Associates is not able to sponsor visas

Recognized nationally by the Zweig Group as one of the "Best Firms to Work For," Passero Associates is a growing multi-disciplinary consulting firm providing planning, engineering, architectural design, structural, surveying, sustainability, program management, design-build, construction administration and inspection services throughout six offices in the northeastern, midwestern, and southeastern United States.

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Passero Associates

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