Marketing Specialist

Marketing Support Coordinator
Location Grapevine, TX | Onsite

COMPENSATION & SCHEDULE
* $50,000-$60,000 annually
* Full-time, standard business hours
* W2, Non-Exempt
* Start date: ASAP

ROLE IMPACT:
The Marketing Support Coordinator drives operational excellence across the Marketing & Communications function. This role ensures proposals, conferences, sales materials, and CRM data are accurate, timely, and client-ready. Success is defined by seamless event execution, organized systems, responsive sales support, and high-quality marketing deliverables that strengthen client relationships and brand consistency.

Key Responsibilities
* Coordinate administrative and marketing operations including calendar management, departmental meetings, purchase orders, expense reports, and supply inventory
* Support sales efforts through renewal proposal development, new proposal assistance, CRM (Customer Relationship Management) updates, reporting, and comparative market research
* Coordinate conferences and client events, including logistics, vendor communication, microsite updates, shipping/tracking, and branded materials preparation
* Manage marketing equipment and supplies, including printers and shipping tools, and train team members on proper use
* Assist with rebranding initiatives, marketing collateral updates, presentation development, and ad hoc departmental projects

Minimum Qualifications
* Bachelor's degree in Marketing, Communications, Business, or related field
* 2-3 years of professional experience in marketing, administrative support, or related role
* Strong written and verbal communication skills with demonstrated project management and organizational ability

Core Tools & Systems
* Microsoft Office (Word, Excel, PowerPoint, Outlook)
* Salesforce CRM and proposal management platforms (Loopio, Qvidian, RFPIO or similar)
* Adobe Creative Cloud and Canva
* SharePoint
* Smartsheet
* WordPress

Preferred Skills
* Experience in insurance, healthcare, higher education, or benefits-related industries
* Knowledge of digital marketing analytics and content strategy
* Experience supporting conferences, trade shows, or multi-location event coordination