MassCareers Basic Template

1079957true 1079957false Submission for the position MassCareers Basic Template - Job Number 260002OM false 1079957false true MassCareers Basic Template 260002OM

Job Title: Human Resources Generalist Department: Human Resources Reports To: HR Manager FLSA Status: Non-Exempt Grade: 7

The HR Generalist is a junior level role responsible for supporting and coordination of the day-to-day HR operations and managing designated tasks or projects within the HR department. Responsibilities include but not limited to daily administrative operations, recruitment, reporting, training, benefits, coordination and HR communications.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Recruitment

• Facilitate and implement varied aspects of the recruitment process.
• Work with hiring managers to post jobs, screen applicants, and coordinate the recruitment process of job vacancies.
• Use applicant tracking system to proficiently post jobs, screen applicants, select qualified candidates, schedule interviews, oversee preparation of interview questions and other hiring and selection materials.
• Maintain accurate records of active job openings and applications in applicant tracking system and manage internal and external job postings.
• Collaborate with the hiring manager and/or other human resource staff during the offer process, start dates and other pertinent details.
• Onboard new hires and process new hire paperwork. Provide overview of policy procedures and provide explanation of benefits.
• Enter changes into employee records system and communicate with all stakeholders proficiently.
• Off-board terminating employees, update employee records system, cancel benefit enrollments, set up Exit meetings and obtain exit questionnaire.
• Assist in the collection and compilation of HR metrics to analyze data and statistics for trends and patterns with attention to recruitment, hiring practices, motivation, turnover and compliance with employment laws and regulations.
• Collaborate with HR team to identify and implement efficient and effective recruiting methods and strategies based on the available role, industry standards and the needs of the organization.
• Ensures compliance with federal, state and local employment laws and regulations and company policies.
• Schedule, attend and participate in college job fairs and recruiting sessions.

Training Coordination

• Coordinate, facilitate and deliver training programs for all staff.
• Plan, organize and effectively conduct employee training on various skill, policy and compliance areas.
• Assist in researching and identifying areas in which training is required and/or beneficial. May assist in the designs and/or drafts of training plan.
• Coordinate with Director of Human Resources and/or outside consultants/vendors and training providers to deliver training.
• Organize and coordinate training sessions, reserve space for training, ensures that audiovisual equipment is available and operating, distributes materials such as handouts and quizzes and handles other similar details and tasks.
• Maintain records of attendance and successful completion of training.
• Assist in evaluation and recommend modification to existing or proposed programs, suggest and implement suitable changes.
• Develop or assist with development of and maintains a company-wide training calendar, tracks required initial and refresher training schedules.
• Develop and implement online training survey for each training.
• Analyze and report results to the Director of Human Resources.

HR Administration

• Provide administrative support to the HR department including but not limited to assisting with performance management activities, employee engagement, DEI, coordinating meetings and events, HR office file maintenance.
• Answer basic employee inquiries as it pertains to the employee manual and benefit entitlements and office procedures.
• Stay current with local, state and Federal HR laws, legislation and trends and maintain compliance with each.
• Produce monthly newsletter.
• Support planning and coordinating employee recognition/relations program.
• Draft and issues all-staff announcements, notices, flyers.
• Assist in design, monitor and update HR SharePoint page frequently.
• Performs other related duties as required.

Required Education, Experience and Skills

• Bachelors degree in human resources or related field. In lieu of bachelors degree, minimum five years of Human Resources experience required.
• 1-3 years of Human Resources related work experience required.
• Ability to work hybrid work schedule - minimum of two (2) in-office days per week.
• Demonstrated knowledge of HR employment laws, practices and policies.
• Experience applying knowledge of state employment laws to assess compliance issues.
• Experience establishing and maintaining relationships with individuals at all levels of the organization.
• Time management skills such as prioritizing, organizing, attention to detail, tracking and meeting deadlines of multiple projects with varying completion dates.
• Proficient written and verbal communication skills including presentation skills.
• Demonstrated experience facilitating and delivering training programs.
• Demonstrated proficiency with Microsoft Office 365 and related program software.
• Exhibit a can-do attitude and flexible work style approach including patience and adaptability to meet demands of a changing schedule.
• Strong interpersonal skills and demonstrated ability to work effectively in a team environment.
• Able to exercise effective judgment, sensitivity and creativity to changing needs and situations.
• Customer-focused attitude with a high level of professionalism and discretion.
• Experience in a fast-paced work environment and can work well under pressure.
• Applicant Tracking System experience.

Preferred Education, Experience and Skills

• 3 years of HR Generalist experience preferred.
• 3 years managing all phases of the recruitment and hiring process are highly preferred.
• Performance Management experience preferred.
• SHRM-CP, SHRM-SCP, SPHR or HRCI PHR/SPHR certification preferred.