Material Coordinator / Scheduler

Position Summary

Operations Schedulers will strategically prioritize work and determine resource assignments to proactively plan and align a multi-week, rolling schedule to ensure work is performed on-time and within the specified customer, compliance, safety, and operational performance metrics. Schedulers are responsible for maintaining a holistic view of work to be completed at all times to identify and recommend solutions for resolving work capacity issues in the most efficient, cost-effective, safe manner. The objective is to build and manage a 0 - 12+ week book of work to develop and hand off a prioritized, compliant, executable 2 week schedule to the Work Coordination function for final adjustment and execution by field teams. Operations Schedulers will be responsible for creating the schedule for a designated region, function, and/or commodity area.

Essential Responsibilities

• Plan a multi-week region/function/or commodity area-wide work schedule based on evaluation of work demands and work prioritization considering factors such as work types, job priorities, resource availability, customer expectations, permitting requirements, business unit guidelines, and others. Planning responsibilities include identification of gaps and authority to resolve scheduling conflicts and making recommendations to management related to schedule and resources needed.

• Manage personnel, equipment, and material resource availability/backlog over a multi-week timeframe and ensure availability of work assignment to crews across the region including decision making to reallocate resources across areas as needed. Optimize contract/employee resource selection within scheduling window to minimize costs, and maximize schedule adherence, customer satisfaction, safety and compliance.

• Analyze scheduling and work assignment performance in order to forecast resource utilization for upcoming quarter and identify opportunities for resource reallocations and operational improvements, make recommendations for crew sourcing changes based on forecasts as well as improvements within area of responsibility, and lead process change implementation efforts. Facilitate monthly regional/area metric review meetings to evaluate performance.

• Accountable for ensuring all compliance work is scheduled within required timeframes. Verify work tasks are assigned to the correct work areas, in the right order, based on provided dependencies.

• Communicate and work effectively with local supervisors and build/leverage strong partnerships with stakeholder groups at a variety of levels to maximize productivity, utilization and operational efficiency of all resources. Drive and maintain ownership for regular scheduling meetings. Negotiate with key partners to realign dates on projects to ensure customer and compliance dates are met.

• Drive customer satisfaction by establishing and maintaining strong adherence to scheduling processes.
  
  

  1. What are the top 3-5 skills and qualifications (technology/application/software, etc.) required?

  Primavera P6 scheduling experience (minimum 5 years required)

  Capital project scheduling experience

  Strong communication skills

  Organization and time-management skills

  Proficiency with Microsoft Office (Outlook and related tools)

  2. What non-technical skills are necessary (i.e., such as communication, problem solving, team player)?

  Comfortable leading meetings with 15–20 people

  Strong problem-solving mindset

  Ability to adapt and pivot as project conditions change

  Collaboration across multiple teams

  3. Ideal candidate background and how many years required?

  Minimum 5 years of Primavera P6 experience

  Preference for 10+ years overall scheduling experience

  Experience supporting capital projects is required