Material Manager

• Develop and maintain material tracking processes for multiple active and early-stage projects.
• Coordinate material requirements with project managers, engineers, and construction teams to support project schedules and milestones.
• Review material forecasts, bills of material, and project needs to help ensure timely availability of required items.
• Support early-stage project planning by identifying material needs, lead times, storage requirements, and logistics considerations.

• Track materials from requisition and purchase through delivery, receipt, storage, transfer, installation, and final reconciliation.
• Monitor and manage material movement between various projects, warehouses, laydown yards, and field locations.
• Ensure accurate documentation and traceability of material transfers between jobs, cost centers, and business units.
• Maintain current records of material quantities, locations, condition, and usage status.

• Work closely with field teams across multiple Texas locations to verify material deliveries, inventory levels, and site needs.
• Conduct field visits to inspect material storage conditions, verify receipts, and resolve discrepancies.
• Coordinate with contractors and site personnel to ensure proper handling, staging, and usage of materials.
• Support field teams in identifying shortages, overages, damages, and missing materials.

• Act as liaison between project management, engineering, contractors, purchasing, accounting, business management, and vendors.
• Collaborate with engineering teams to resolve specification changes, substitutions, and material-related technical issues.
• Work with purchasing to monitor procurement status, expedite critical items, and support vendor communication.
• Coordinate with accounting and business management to ensure proper material cost coding, accruals, inventory valuation, and financial reconciliation.

• Interface with material vendors and suppliers regarding order status, shipment schedules, delivery issues, and returns.
• Support procurement teams with expediting, discrepancy resolution, and documentation related to receipts and invoices.
• Review packing slips, receiving documentation, and material status reports for accuracy and completeness.
• Assist with identifying long-lead items and potential supply chain risks that may impact project execution.

• Maintain organized and accurate material records in applicable tracking systems, spreadsheets, or enterprise platforms.
• Prepare regular reports on material status, shortages, transfers, surplus, and inventory balances.
• Reconcile received materials against purchase orders, invoices, and project requirements.
• Support audits and internal controls related to inventory, material usage, and project cost tracking.

• Investigate and resolve material discrepancies, damaged shipments, missing items, invoicing mismatches, and transfer issues.
• Identify opportunities to improve material tracking, communication, and coordination processes across projects.
• Promote consistent material management practices across all supported field locations.
• Assist in the development and implementation of procedures, standards, and best practices for material management.

• Minimum 7 years of experience in material management, inventory control, logistics, construction support, or project operations.
• Experience supporting multiple projects and coordinating material movement across field locations.
• Strong understanding of procurement, receiving, inventory control, and material reconciliation processes.
• Experience working with project teams, contractors, vendors, and cross-functional business groups.
• Proficiency in Microsoft Office Suite, especially Excel, inventory systems, or project management platforms preferred.
• Strong organizational, analytical, and problem-solving skills.
• Ability to work independently and manage competing priorities across multiple locations.

• Experience in utility, energy, construction, infrastructure, or industrial project environments.
• Familiarity with material tracking systems, warehouse practices, and field logistics.
• Experience supporting project cost tracking and coordination with accounting functions.
• Knowledge of purchase orders, receiving documentation, invoice reconciliation, and job cost allocation.
• Experience working in field-based environments with multiple contractors and vendors.

• Material tracking and inventory management
• Cross-functional coordination
• Field logistics and site support
• Project support and schedule awareness
• Attention to detail and documentation accuracy
• Vendor coordination and expediting
• Cost tracking and reconciliation support
• Communication and stakeholder management
• Problem-solving and issue resolution
• Ability to travel between field locations in Texas

• Primarily field-based role with regular travel to multiple project and operational locations across Texas.
• May involve work in warehouse, laydown yard, construction site, and office environments.
• Must be able to inspect materials in outdoor conditions and navigate active job sites safely.
• Occasional lifting, walking, and standing may be required.

• Works closely with: Project Managers, Engineers, Contractors, Purchasing, Accounting, Business Management, and Vendors

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