Project Manager, Material Review – Marketing Operations

Pay: $55–65/hour
Duration: 12-month contract
Location: Hybrid in Mettawa, IL - 3 days onsite, 2 days WFH

*OPEN TO RELOCATION AT OWN EXPENSE*

MANAGER NOTES:

• The ideal candidate in a nutshell would be Degreed with 5+ years’ experience in Material Review sought - Previous pharma promotional ideal.
• But really need those innate / intangible skills – outgoing, being comfortable in large corporate environment, with emotional intelligence, relationship building, self-aware, strong communication etc.  Concept review, med reg legal reviews, OEC reviews and more.  Ensuring content is kosher with the FDA.
• The team is the central hub with a lot of touchpoints, so needs to be very cross-functional.
• All project management vs execution – managing development in coordination with agencies.

Position Overview

We are seeking an experienced Project Manager, Material Review – Marketing Operations to support the U.S. Commercial Material Review Process (MRP) within a fast-paced pharmaceutical environment. This role will coordinate the review, approval, and execution of advertising, promotional, sales training, and promotional labeling materials while partnering with cross-functional teams to ensure compliance with regulatory and business requirements.

The ideal candidate is a highly organized project manager with pharmaceutical marketing operations experience, strong communication skills, and the ability to manage multiple projects simultaneously while meeting aggressive deadlines.

Key Responsibilities

• Manage advertising, promotional, sales training, and promotional labeling materials through the U.S. Commercial Material Review Process (MRP).
• Coordinate cross-functional review and approval activities involving Medical, Regulatory, Commercial, Legal, Compliance, and other key stakeholders.
• Serve as the primary point of contact for project timelines, material status updates, and workflow coordination.
• Partner with advertising agencies and internal business partners to ensure timely completion of deliverables.
• Monitor project milestones, identify risks, and proactively resolve issues to keep projects on schedule.
• Facilitate communication across cross-functional teams to ensure alignment throughout the review process.
• Provide tactical project management support and oversight from material initiation through final approval.
• Train and support stakeholders responsible for uploading, routing, reviewing, and approving materials within the MRP system.
• Capture, document, and share lessons learned to improve operational efficiency and future project execution.
• Utilize project metrics and data to monitor performance, drive decision-making, and improve workflow effectiveness.
• Ensure promotional and non-promotional materials comply with company policies, regulatory requirements, and internal guidelines.

Required Qualifications

• Bachelor's degree in Business Management, Science, Communications, Education, or a related field.
• 5+ years of project management experience, preferably within the pharmaceutical, biotech, or healthcare industry.
• Understanding of the Medical, Legal, and Regulatory (MLR) review process and associated systems.
• Experience working with promotional, advertising, marketing, or communications materials.
• Familiarity with Veeva PromoMats or similar material review systems.
• Experience managing both print and digital marketing assets.
• Strong project management skills with the ability to balance multiple priorities in a fast-paced environment.
• Excellent interpersonal and cross-functional collaboration skills.
• Strong analytical and problem-solving abilities with experience making data-driven decisions.
• Ability to adapt quickly to changing business priorities and evolving processes.
• Experience identifying process improvements and implementing lessons learned.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, SmartSheet, and the ability to learn new software applications.

Preferred Qualifications

• Pharmaceutical commercial operations or marketing operations experience.
• Experience supporting marketing, communications, or advertising agencies.
• Working knowledge of Veeva PromoMats and promotional review workflows.
• Experience coordinating highly regulated promotional materials.

If you are interested in hearing more about the position, please respond to this posting with your resume attached.

Please forward this posting to any friends or colleagues as we do offer a Referral Bonus for any candidate hired.

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