Materials Clerk - Full-Time - AVALA Hospital - RH465

Summary 

Prepares request for procurement of material through a purchase order system.  Receives and verifies items against receiving documents, notes discrepancies and reports findings.  Processes returns on a daily basis for credit.  Submits purchase orders to vendors.  Move material or merchandise to the storage area.  May compile and forward inventory data for manual or automated systems.  Rearranges and takes inventory of stored materials.  Examines stock for deterioration, damaged and expired items.  Locates and moves designated items from storage area, assembles prepares and makes ready for shipment.  Ensure that shipments are properly labeled, packed or crated.  Assists the Material Manager in the inventory process by updating inventory sheets as needed and participates in the yearly inventory count.

Essential Duties and Responsibilities

• Create implant POs
• Submitting POs to implant vendors daily 
• Working with vendors to obtain credit for returned items
• Working with other facilities to ensure borrowed/loaned items are returned
• Creates new items in Cerner once item is approved for use
• Ability to work PO Journal 
• Receiving PO on a daily basis
• Resolving price discrepancies with AP
• Communicates all backordered materials by sending out a report weekly to all management.
• Verifies cost on items through GPO and notifies manager if discrepancies are found for resolution.
• Place specialty orders and quote pricing internally
• Ability to receive, discharge, process and assemble orders to be issued or shipped.
• Knowledge of safe handling practices and storage of hazardous materials.
• Knowledge and ability to perform safe lifting techniques with repetitive motion.
• Ability to organize medical products and equipment files using Purchase Order / Invoice system. 
• Receives all materials delivered to the facility by various vendors.
• Properly disburses all materials to various locations in the warehouse and facility.
• Makes corrections, deletions and adjustments to quantities of materials stocked in relation to the PAR level replenishment systems throughout the facility.
• Verifies receipt of goods to packing slips to assure accuracy.
• Assists in the weekly purchase of goods.
• Ability to operate all equipment utilized in transporting materials.
• Performs any duties as assigned by the Manager of Materials Management.
• Pre-codes and submits orders for inventory in an expeditious manner.
• Demonstrates knowledge of the overall function of the Materials Management Department.
• Requires minimal supervision in performance of job duties.
• Completes duties in a time efficient manner.
• Understands how to prioritize responsibilities to ensure completion of duties.
• Provides assistance to other departments, when available.

Core Competencies

Action Orientation - Targets and achieves results, overcomes obstacles, accepts responsibility, establishes standards and responsibilities, creates a results-oriented environment, and follows through on actions.

Communications - Communicates well both verbally and in writing. Effectively conveys and shares information and ideas with others. Listens carefully and understands various viewpoints. Presents ideas clearly and concisely and understands relevant detail in presented information.

Creativity/Innovation - Generates novel ideas and develops or improves existing and new systems that challenge the status quo, takes risks, and encourages innovation.

Critical Judgment - Possesses the ability to define issues and focus on achieving workable solutions. Consistently does the right thing by performing with reliability.

Customer Orientation - Listens to customers, builds customer confidence, increases customer satisfaction, ensures commitments are met, sets appropriate customer expectations, and responds to customer needs.

Interpersonal Skills - Effectively and productively engages with others and establishes trust, credibility, and confidence with others.

Leadership - Motivates, empowers, inspires, collaborates with, and encourages others. Builds consensus when appropriate. Focuses team members on common goals.

Teamwork - Knows when and how to attract, develop, reward, and utilize teams to optimize results. Acts to build trust, inspire enthusiasm, encourage others, and help resolve conflicts and develop consensus in creating high-performance teams.

Professional Requirements

• Meets dress code standards and adheres to policy.
• Completes annual education requirements.
• Maintains regulatory requirements.
• Maintains patient confidentiality at all times.
• Reports to work on time and as scheduled, completes work within designated time.
• Wears identification while on duty, uses computerized punch time system correctly.
• Completes in-services and returns in a timely fashion.
• Attends annual review and department in-services, as scheduled.
• Attends staff meetings or reads and returns all monthly staff meetings minutes.
• Represents the organization in a positive and professional manner.
• Actively participates in performance improvement and continuous quality improvement (CQI) activities.
• Complies with all organizational policies regarding ethical business practices.
• Communicates the mission, ethics and goals of the hospital, as well as the focus statement of the department.
• Promotes professional growth of subordinates by sharing knowledge and/or directing them to sources if information appropriate to given situation. Utilizes journals, books, etc. to learn and/or improve new techniques and equipment.
• Assists other staff members in performing any duty that enhances the delivery of patient care.

Regulatory Requirements

High school diploma.

Skills

• Ability to communicate effectively in English, both verbally and in writing.
• Basic computer knowledge.
• Adequate stamina to perform sustained manual labor.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires repetitive motions, standing, walking, bending, kneeling and stooping all day. The employee must frequently lift or move items weighing over 40 pounds.