Materials Clerk

Responsibilities and Duties:

• Monitors and maintains inventory levels; Warehouse and Departmental PAR locations
• Responsible for replenishing the hospital warehouse by inventorying daily the goods and requests
• Ensure all products received are properly stored appropriately, maintaining rotation
• Ensure expired items are removed and replaced timely
• Performs annual Physical Inventory and Cycle Counting as needed
• Reconciles actual stock count to computer-generated reports
• Processes Purchase Orders utilizing, phone, email, on-line ordering and fax
• Ensures cost containment; purchasing under contracts, inventory reductions, standardization of products throughout the organization, etc.
• Facilitates ordering, purchase, receiving, storage and distribution of hospital goods
• Maintain external department’s PAR level locations as designated. Perform daily replenishment based on predetermined inventory levels to ensure patient care areas are adequately supplied.
• Process Recall Notifications
• Assist in implementation of the ERP System
• Utilize and Maintain the ERP system to include Oracle and Multiview. Utilize bar code scanning as part of the system.

Collaborates with vendors and vendor representatives to:

• Ensure that products are purchased at best price, utilizing hospital pricing contracts
• Expedite back orders
• Determine substitutions
• Resolve issues related to receipt of inventory goods
• Receive all inbound shipments, inspecting for damage and deliver all packages accordingly

• Process outbound shipments as needed or requested
• Maintain patient charging stickering for defined items
• Maintain the storeroom areas as needed in compliance with all storage requirements
• Performs routine clerical duties, including data entry, answering phones and assisting customers as needed
• Adheres to established guidelines of regulatory agencies

Responsibilities and Duties: Secondary

• Provides back up coverage to Materials Management Clerk II & III functions as needed or requested. Included but not limited to processing orders. Operating Room replenishment, invoice processing and filling customer requests.
• All other duties as requested 

Job Requirements:

• Must be 18 years or older
• High School Diploma Required
• 3 years’ experience in Inventory Management/Warehouse/Purchasing/Materials
• Must be proficient in computers, including the use of Materials Management systems, Microsoft Office products and the ability to learn new systems.
• Must be capable of learning all aspects of Purchasing and Storeroom
• Must be able to work in a team environment and always deliver the highest-level customer service in a professional manner.
• Must be flexible in regard to working hours when providing coverage to other positions and/or training
• Completes all mandatory education and requirements