Job Summary: The Materials Coordinator is responsible for managing procurement, inventory control, and receiving operations to support efficient business operations. This role ensures materials and supplies are available, properly tracked, and accurately documented while maintaining strong vendor relationships and supporting production needs. This role requires someone who can multitask and work in a stressful environment.
Key Responsibilities:Procurement & Purchasing:
Identify, evaluate, and select suppliers for materials and services
Negotiate pricing and terms to ensure cost-effective purchasing
Conduct cost analysis and monitor purchasing trends
Vendor Management:
Develop and maintain relationships with suppliers
Evaluate vendor performance and address issues as needed
Order Management:
Prepare, issue, and track purchase orders
Monitor shipping schedules and ensure timely delivery of materials
Inventory Control:
Maintain accurate inventory records and stock levels
Conduct regular inventory audits and reconcile physical counts with system records
Monitor inventory discrepancies and report issues such as shortages or potential loss
Receiving & Inspection:
Receive, unload, and verify incoming shipments against purchase orders and packing lists
Inspect materials for damage or quality issues and report discrepancies
Process returns and maintains accurate receiving documentation
Reporting & Documentation:
Maintain accurate records in inventory and purchasing systems
Generate reports on inventory levels, purchasing activity, and trends
Material Handling:
Operate forklifts or other equipment to move and store materials safely
Other Duties:
Perform additional duties as assigned to support operations